|Area Responsible for Administration:||Strategic Initiatives and Government Relations|
|Approval Authorities:||Senior Executive Committee|
|Review Timeline:||As legislation is updated|
To ensure compliance with all legislation, regulations and codes of conduct governing federal, provincial and municipal (where applicable) lobbying activities.
This policy applies to all Seneca employees who communicate with government officials regarding funding or policy discussions of relevance to Seneca or who administer projects and programs that receive government funding.
Any indirect or direct oral or written exchange of information with a public office holder, regardless of who initiates it, including grass roots campaigns. This includes phone calls, emails and casual meetings at social gatherings or events.
Communication with a federal public office holder if it is “in respect of” any of the five following types of government decisions:
Note: Communication does not need to be an attempt to influence, but can be “in regards to” a decision.
Any communication made with a public office holder in an attempt to influence:
In accordance with the Lobbying Act:
In accordance with the Lobbyists Registration Act:
1. Policy Statement
It is the policy of Seneca to ensure that employees comply with the legislation, regulations and codes of conduct governing lobbying and related activities at the federal and provincial levels. Lobbying at the federal level is governed by the Lobbying Act. Lobbying at the provincial level is governed by the Lobbyists Registration Act.
2. Roles and Responsibilities
2.1 It is the responsibility of the Government Relations office to ensure the accurate reporting of Seneca’s lobbying activities, including:
2.2 It is the responsibility of all employees to inform the Government Relations office upon beginning communication with federal and provincial public office holders.
3. Registering Lobbying Activities
3.1 In accordance with the Lobbying Act and Lobbyists Registration Act, Seneca is required to register its lobbying activities with the Federal Registry of Lobbyists and the Ontario Lobbyists Registry, respectively, if the cumulative amount of lobbying across the institution is equivalent to at least:
3.2 In accordance with the Lobbyists Registration Act, Seneca must renew its registration in the Ontario Lobbyists Registry twice yearly
3.3 Seneca is exempt from the City of Toronto Lobbying By-law as a result of its status as a crown agency (Seneca was established under the authority of the Ontario Colleges of the Applied Arts and Technology Act).
4. Reporting Lobbying Activities
In accordance with the Lobbying Act and Lobbyists Registration Act, Seneca shall file federal and provincial annual updates that report any funding it received from government.
5. Gifts and Benefits
5.1 Seneca will comply with policies on gifts outlined in the Lobbyists Registration Act. In a situation where Seneca invites a public office holder to an event where tickets are purchased, Seneca will ask them to cover the cost of their ticket. Examples of gifts that may create a real or potential conflict of interest include: