|Area Responsible for Administration:||Campus Services|
|Approval Authorities:||Manager, Health Centre
Director, Campus Services
Senior Executive Committee
|Approval Date:||June 2017|
|Review Timeline:||Every 3 Years|
To identify acceptable use of the Seneca Health Centre.
This policy applies to all Seneca employees and students that use the Seneca Health Centre.
1. Use and Ownership
1.1 The Seneca Health Centre (Health Centre) is operated by Seneca for use by students, support and administrative staff, faculty members, contingent workers and contractors.
1.2 A OneCard and proof of insurance are required to use the medical services offered by the Health Centre. Proof of insurance can be provided in the following forms: Ontario Health Insurance Card (OHIP), other provincial health insurance or International Health Insurance. These two requirements will identify the requestor as associated with Seneca and ensures the locum physicians are paid for their services.
1.3 OneCards and proof of insurance are non-transferable.
1.4 OneCards and proof of insurance must not be used for any illegal, improper or unlawful purposes. For example, presenting a OneCard as evidence of being a student at Seneca while not registered as a student.
1.5 Use of another individual’s OneCard or health insurance, or altering, falsifying or selling a Seneca OneCard is prohibited and subject to sanctions, pursuant to Seneca’s Student Code of Conduct, and may also be subject to civil or criminal proceedings.
2.1 Health Centre staff
2.1.1 All Health Centre staff shall sign a mandatory Circle of Care Confidentiality Agreement to protect patient privacy. Refer to Appendix A for the Circle of Care Confidentiality Agreement.
2.1.2 The Health Centre shall ensure that it adheres to the Personal Health Information Protection Act (PHIPA), which provides a set of rules for the collection, use and disclosure of personal health information, including the following provisions:
2.2 Patient privacy and confidentiality
2.2.1 Health Centre staff are bound by condition of employment and PHIPA to safeguard patient privacy and the confidentiality of patient personal information.
2.2.2 The Health Centre shall:
2.3 A patient’s request for care from the Health Centre implies consent for the collection, use and disclosure of patient personal health information for purposes related to care.
2.4 Patients have the right to see and obtain copies of their health records.
2.5 Patients shall provide their address, phone number, email address, date of birth and health insurance information during each visit to the Health Centre.
2.6 Confidential health information must not be provided by email.
3. Payment of Non-Insured Services
3.1 Patients are required to pay, by credit or debit card, for medical services not covered by health insurance. These services include notes, forms, travel consults and employment physicals.
As an employee of Seneca College of Applied Arts & Technology, I understand that the information I am accessing and/or processing may be of a highly confidential and/or sensitive nature. I understand that I am obligated to respect and safeguard the personal or business-related confidential information that I have access to. By signing this Agreement, I agree that I will only release and/or discuss confidential information with other authorized employees of the College and/or designated agencies or service providers in accordance with Section 42(d) of the Freedom of Information and Protection of Privacy Act:
Unauthorized disclosure of personal or business-related information would constitute a breach of the Act and violation of this agreement.
I understand that the obligation to maintain confidentiality as described above exists at any and all times, including post-employment with Seneca College.
Seneca College of Applied Arts & Technology is required to comply with the Freedom of Information & Protection of Privacy Act, and where a violation is found an individual can be fined up to $5,000 for willful non-compliance.
I understand that any breach of confidentiality will be subject to appropriate disciplinary action up to and including termination of employment and/or contract.