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Transfer Credit Policy

Area Responsible for Administration: Degree and Credit Transfer Office
Approval Authorities: Academic College Council
Academic deans
Senior Executive Committee
Approval Date: May 17, 2018
Revision History: New
Review Timeline: Every 5 Years

Purpose

To provide a framework for the evaluation and granting of transfer credits.

Scope

This policy applies to all full- and part-time Seneca students who wish to obtain transfer credits towards their Seneca credential for previously obtained, equivalent postsecondary education.

Key Definitions

Non-eligible grade

A grade below the minimum grade requirement, an in-progress grade or an incomplete grade.

Transfer credit

In accordance with the Ontario Council on Articulation and Transfer, “credit granted by one program or institution for courses taken in another program or at another institution. May apply to program-specific courses deemed equivalent in content or may be used to fulfill Liberal Studies options or General Education course requirements.” A transfer credit appears as “TC” on a student’s official transcript and is not included as part of Grade Point Average (GPA) calculation.

Policy

1. Eligibility Requirements to Apply for Transfer Credit

1.1 Grades

1.1.1 A minimum grade requirement of C (60%) for most certificate, diploma and graduate certificate programs, and C+ (65%) for degree programs, is required. However, a higher minimum grade may be required by certain program areas.

1.1.2 Courses on transcripts with non-eligible grades will not be considered for transfer credit.

1.2 Criteria for course equivalency

1.2.1 Courses in which a student has met the minimum grade requirements will be eligible for transfer credit at the discretion of the academic area. Evaluation will be based on criteria such as content, practical components, lab components, learning outcomes, credit values and/or number of contact hours.

1.3 Private career colleges

Courses from a Ministry-approved program in good standing, offered by a registered private career college, are eligible to be submitted for transfer credit evaluation. Evaluations are made on an individual basis by each program of study.

1.4 Dual credit courses

Postsecondary dual credit courses successfully completed at a recognized postsecondary institution will normally be eligible for transfer credit.

1.5 Collège d’enseignement général et professionnel (CEGEP) courses

Studies successfully completed at a CEGEP in second or subsequent years are eligible for transfer credit consideration.

1.6 International baccalaureate/advanced placement courses

Advanced Placement (AP) or International Baccalaureate (IB) courses may be eligible for transfer credit. AP and IB courses will be considered on an individual basis.
AP courses – A minimum grade of 4 in the AP exam is required to qualify for review.
IB courses – A minimum grade of 5 in the Higher Level exam is required to qualify for review. No credit is awarded for Standard Level exams.

1.7 Life of a credit

Seneca reserves the right to limit the time for which a course is considered current and eligible for transfer credit. Such eligibility is determined by each faculty. For more detail, refer to the Guidelines for Use in Making Life of a Credit Decisions.

1.8 Transfer credit while on academic suspension

1.8.1 Generally, courses completed by a student outside of Seneca during a period of academic suspension will not be eligible for transfer credit.

1.8.2 Transfer credit requests received during a period of academic suspension will not be considered.

2. Review of a Transfer Credit Decision

Students may request re-evaluation of transfer credit decisions within 30 days of the original decision being posted to Student Centre. For more information, refer to the Transfer Credit Decision Review form.

3. Transfer Credit Pre-Approval

Current students may submit a Transfer Credit Pre-Approval application for evaluation if the external course intended for transfer credit has not yet begun.

4. Non-Eligible Transfer Credit

Transfer credits will not be granted:

  • Based on a previous exemption or transfer credit from another institution. The original course and transcript must be submitted for review unless otherwise stated in a collaborative agreement between Seneca and another a recognized postsecondary institution
  • For courses that have been used for prior transfer credit at Seneca within the same program, e.g. using same external course
  • For high school courses unless the course is an approved dual credit, AP or IP course as stated in section 1 of this policy
  • Where the previous institution does not meet postsecondary education recognition standards.

Supporting Documentation

Related Seneca Policies

  • None

Related Materials

Appendix B: Guidelines for Use in Making Life of a Credit Decisions

Life of a credit refers to the length of time a course is considered current. Assessment of the life (currency) of a credit may be required in a number of different situations:

  • As per the Student Progression and Promotion policy, students who interrupt their studies for an extended period of time, or who take significantly longer than the normally prescribed program duration to complete their studies, may be required to take additional courses and/or repeat courses which have gone through significant change.
  • Students with previously earned academic credits from other post-secondary educational institutions may be able to apply such credits toward completion of a Seneca program, depending upon whether or not the credit is deemed current.
  • The currency of a credit may need to be assessed when a student who has completed requirements for a particular program, wants to apply any of the credits to a different credential at Seneca.

When evaluating the currency of a course the following should be considered:

  • The course (learning outcomes and content) relevance in the context of the overall program learning outcomes.*
  • Course learning outcomes of the course submitted for consideration (whether from another institution or an aged Seneca course) compared to the course learning outcomes of the current Seneca course.
  • Changes to technology (hardware, software etc.) since the credit was earned.
  • Changes to regulatory and/or professional standards since the credit was earned.

*Note: Generally a decision will be based on the guidelines outlined above; however, a credit shown on the student’s transcript may be considered as current in one program, but not in another, depending on the requirements of each program.

When a credit is deemed to no longer be current, a student may choose to access the Prior Learning Assessment (PLA) process as outlined in the Prior Learning Assessment and Recognition policy.