|Initiatives for 2012-13
||Performance indicators/ measurable outcomes
||Projected Status Update as of March 31, 2013
|Finalize and begin rollout to support the implementation of the new 2012-2017 Strategic Plan.
||New plan approved by the Board of Governors.
||Achieved: Strategic Plan approved by Board of Governors in June 2012.
|Cross-functional teams formed to support implementation of priority initiatives and Seneca Strategies.
||Rescheduled: Taskforces/teams established.
|Five-year plan for implementation completed.
||In Progress: Ongoing into 2013-14.
|Build leadership capacity within our organization.
||New leadership development strategy implemented.
||In Progress: Programs supporting new leadership development at College launched. Ongoing into Fiscal 2013-14.
|More managers enrolled in Seneca's leadership foundation program.
||Achieved: Launched Seneca Management Foundations Program in December 2012. 37 managers had attended the first four learning modules as of March 2013.
|Introduction of revised performance management system for support staff.
||In Progress: Additional professional development resources created. Support staff specific programming to be explored in 2013-14. Ongoing into 2013-14.
|Develop robust recruitment and selection practices.
||Recruitment forms simplified and workflow process streamlined.
||In Progress: Forms revised. Development of electronic versions in progress. Process workflow redesigned.
|Manager's toolkit to aid in hiring process developed and implemented.
||In Progress: New Recruitment team launched; responsible for evaluating performance outcomes and metrics. Launch of applicant tracking system completed.
|Key Human Resources metrics tracked and analyzed.
||In Progress: Analytics plan in development. Ongoing into 2013-14.
|Seneca values incorporated into selection process.
||In Progress: Seneca values included in Management Foundations training. Evaluation tool for recruitment to be introduced in 2013-14.
|Implementation of new Human Resources Information System.
||Vendor selected and college-wide transition plan developed.
||In Progress: Human Resources staff working directly with Information Technology Services to support all aspects of i3 project including development of Human Resources Information System.
|Develop Academic Resource Planning support tools and guidelines to assist Chairs and Deans.
||Enhanced Resource Planning framework and tools developed.
||Rescheduled: Program review and financial analysis template completed for review by Deans group and piloting. Changing responsibilities has delayed further development of existing tools.
|Review endowment strategy and performance to ensure optimal income/payout rates ensured.
||Investment review completed and steps taken to protect principal and increase investment returns.
||In Progress: Review underway; cash flow forecast has begun and financial consultant candidates currently being screened. Ongoing into 2013-14.
|Seneca's student aid endowment strengthened through major gift solicitations, annual campaigns and leveraging existing partnerships.
||In Progress: The first annual Campaign for Students raised more than $100,000 for student aid; lapsed donors from previous year contacted for renewal; ten new major gifts secured.
|Initiate a comprehensive approach to risk management across college initiatives.
||Inventory of current risk management practices and gap identification completed.
||Achieved: Project approved in Fall 2012 and launched.
|Develop Strategic Enrolment Management initiatives.
||Long-term enrolment plans for all campuses reviewed and updated.
||Achieved: New approach to Strategic Enrolment Management launched under the guidance of a crossfunctional committee chaired by Vice- President Academic.
|Student recruitment plan revised to reflect new marketing strategy.
||Achieved: Review of all recruitment activities completed. Annual recruitment and external marketing plans revised.
|Integrate information systems to support streamlined business processes and improved services.
||Vendor selected for i3 project and implementation plan developed.
||Achieved: Vendor selected. Governance model approved and in place.
|Improve Information Technology Services support and capability.
||New operational plan for Information Technology Services developed and implemented.
||Achieved: New operational plan developed and implemented.
|All employees have access to instant messaging and web conferencing systems.
||Achieved: Employees have access to instant messaging and web conferencing systems completed.
|Construction of private cloud data centre environment initiated.
||Achieved: Seneca cloud data centre launched.
|Improve approach to space planning.
||Seneca Space Planning and Infrastructure Committee established. New process for capital approvals implemented.
||Achieved: Committee mandate approved. Capital approvals processes now part of integrated planning approach.
|Course selection procedures reviewed.
||Plan for revisions developed; pilot underway in at least one faculty.
||Achieved: Course based registration for Liberal Arts programs post-first semester implemented.
|Continue integration of planning across departments.
||Seneca's business, capital and operating, and human resource planning integrated into the same calendar cycle, with strong links to the academic and strategic plans.
||Achieved: New integrated planning process launched in August 2012. Departmental level business planning tied to process for budgeting and new resource requests.
|Improve integration of departmental activities to create a single college research system.
||New research advisory committee to create a set of Seneca research protocols and systematize the sharing of research-related information.
||Achieved: New Applied Research and Innovation protocols and services identified & implemented for information sharing, faculty outreach & partnership engagement.
|Implement new review system and Research Ethics Board terms of reference.
||Achieved: New forms, procedures, and terms of reference established & implemented.
|Creation of central repository for information and metrics related to applied research and scholarly activity.
||Achieved: New Applied Research and Innovation project database created for metrics capture and analysis. New website created and implemented for communicating information related to Seneca applied research, including grant opportunities.
|Review current college services to enhance service value.
||Engineering assessment of parking lots at Newnham, Markham and King campuses conducted and implementation commenced on new parking systems.
||In Progress: New parking system at Markham and King campuses completed in Winter 2013. To be expanded to Newnham campus to in Spring 2013.
|New tracking system introduced for inter-campus courier service.
||In Progress: Under review by College Services Advisory Committee.
|Support implementation of Campus Master Plans through better coordination of capital asset and cash flow planning.
||Complete long-term capital asset plan review in conjunction with the development of a multi-year cash flow management plan.
||Achieved: Long-term capital asset plan review completed.
|Move King campus expansion project forward on scheduled timelines.
||Partner agreement reached with the York Regional Police.
||Not Achieved: York Regional Police decision to not participate in Phase 1 of King Campus expansion reached in November 2012.
|Functional space plan and site servicing analysis completed.
||Achieved: Functional space plan and site servicing analysis completed in Fall 2012.
|Design process commenced.
||Rescheduled: Design process currently under review by Infrastructure Ontario. Ongoing into Fiscal 2013-14.
|King community long-term outreach plan developed.
||In Progress: Dependent on launch of Request for Proposal by Infrastructure Ontario.
|Articulate fundraising priorities for the King campus expansion project.
||Background research, community consultation exercises, and naming opportunities evaluation completed.
||Achieved: Background research and policies on naming opportunities and asset evaluations completed.
|Campaign counsel secured and engaged; all policies updated.
||Achieved: Relevant policies reviewed in accordance with campaign requirements.
|Enhance Seneca facilities for students, faculty and staff members.
||Eaton Hall review completed and strategic direction decided.
||Achieved: Detailed Facility Upgrade Report completed in September 2012. Eaton Hall to continue to be used to support academic programming and internal events.
|Completed upgrading of student lounge seating at King, Markham and Seneca@York.
||Achieved: All student lounge seating at King, Markham and Seneca@York installed. New library furniture at Newnham and exterior furniture for Newnham and York in place.
|Create more Active Learning Classrooms.
||One Active Learning Classroom on each campus identified and created.
||In Progress: Active Learning Classrooms for each campus identified. Layouts generated and technical specifications being compiled. Proposed completion date in May 2013.
|Develop integrated approach to learning spaces.
||Consultations with Information Technology Services, Centre for Academic Excellence, Deans and Chairs, Seneca Student Federation and Facilities carried out to inform a holistic approach to teaching and learning spaces across various projects.
||In Progress: Collaboration occurring across all functional areas with respect to various projects. Ongoing into 2013-14.