| Initiatives for 2012-13 |
Performance indicators/ measurable outcomes |
Projected Status Update as of March 31, 2013 |
| Finalize and begin rollout to support the implementation of the new 2012-2017 Strategic Plan. |
New plan approved by the Board of Governors. |
Achieved: Strategic Plan approved by Board of Governors in June 2012. |
| Cross-functional teams formed to support implementation of priority initiatives and Seneca Strategies. |
Rescheduled: Taskforces/teams established. |
| Five-year plan for implementation completed. |
In Progress: Ongoing into 2013-14. |
| Build leadership capacity within our organization. |
New leadership development strategy implemented. |
In Progress: Programs supporting new leadership development at College launched. Ongoing into Fiscal 2013-14. |
| More managers enrolled in Seneca's leadership foundation program. |
Achieved: Launched Seneca Management Foundations Program in December 2012. 37 managers had attended the first four learning modules as of March 2013. |
| Introduction of revised performance management system for support staff. |
In Progress: Additional professional development resources created. Support staff specific programming to be explored in 2013-14. Ongoing into 2013-14. |
| Develop robust recruitment and selection practices. |
Recruitment forms simplified and workflow process streamlined. |
In Progress: Forms revised. Development of electronic versions in progress. Process workflow redesigned. |
| Manager's toolkit to aid in hiring process developed and implemented. |
In Progress: New Recruitment team launched; responsible for evaluating performance outcomes and metrics. Launch of applicant tracking system completed. |
| Key Human Resources metrics tracked and analyzed. |
In Progress: Analytics plan in development. Ongoing into 2013-14. |
| Seneca values incorporated into selection process. |
In Progress: Seneca values included in Management Foundations training. Evaluation tool for recruitment to be introduced in 2013-14. |
| Implementation of new Human Resources Information System. |
Vendor selected and college-wide transition plan developed. |
In Progress: Human Resources staff working directly with Information Technology Services to support all aspects of i3 project including development of Human Resources Information System. |
| Develop Academic Resource Planning support tools and guidelines to assist Chairs and Deans. |
Enhanced Resource Planning framework and tools developed. |
Rescheduled: Program review and financial analysis template completed for review by Deans group and piloting. Changing responsibilities has delayed further development of existing tools. |
| Review endowment strategy and performance to ensure optimal income/payout rates ensured. |
Investment review completed and steps taken to protect principal and increase investment returns. |
In Progress: Review underway; cash flow forecast has begun and financial consultant candidates currently being screened. Ongoing into 2013-14. |
| Seneca's student aid endowment strengthened through major gift solicitations, annual campaigns and leveraging existing partnerships. |
In Progress: The first annual Campaign for Students raised more than $100,000 for student aid; lapsed donors from previous year contacted for renewal; ten new major gifts secured. |
| Initiate a comprehensive approach to risk management across college initiatives. |
Inventory of current risk management practices and gap identification completed. |
Achieved: Project approved in Fall 2012 and launched. |
| Develop Strategic Enrolment Management initiatives. |
Long-term enrolment plans for all campuses reviewed and updated. |
Achieved: New approach to Strategic Enrolment Management launched under the guidance of a crossfunctional committee chaired by Vice- President Academic. |
| Student recruitment plan revised to reflect new marketing strategy. |
Achieved: Review of all recruitment activities completed. Annual recruitment and external marketing plans revised. |
| Integrate information systems to support streamlined business processes and improved services. |
Vendor selected for i3 project and implementation plan developed. |
Achieved: Vendor selected. Governance model approved and in place. |
| Improve Information Technology Services support and capability. |
New operational plan for Information Technology Services developed and implemented. |
Achieved: New operational plan developed and implemented. |
| All employees have access to instant messaging and web conferencing systems. |
Achieved: Employees have access to instant messaging and web conferencing systems completed. |
| Construction of private cloud data centre environment initiated. |
Achieved: Seneca cloud data centre launched. |
| Improve approach to space planning. |
Seneca Space Planning and Infrastructure Committee established. New process for capital approvals implemented. |
Achieved: Committee mandate approved. Capital approvals processes now part of integrated planning approach. |
| Course selection procedures reviewed. |
Plan for revisions developed; pilot underway in at least one faculty. |
Achieved: Course based registration for Liberal Arts programs post-first semester implemented. |
| Continue integration of planning across departments. |
Seneca's business, capital and operating, and human resource planning integrated into the same calendar cycle, with strong links to the academic and strategic plans. |
Achieved: New integrated planning process launched in August 2012. Departmental level business planning tied to process for budgeting and new resource requests. |
| Improve integration of departmental activities to create a single college research system. |
New research advisory committee to create a set of Seneca research protocols and systematize the sharing of research-related information. |
Achieved: New Applied Research and Innovation protocols and services identified & implemented for information sharing, faculty outreach & partnership engagement. |
| Implement new review system and Research Ethics Board terms of reference. |
Achieved: New forms, procedures, and terms of reference established & implemented. |
| Creation of central repository for information and metrics related to applied research and scholarly activity. |
Achieved: New Applied Research and Innovation project database created for metrics capture and analysis. New website created and implemented for communicating information related to Seneca applied research, including grant opportunities. |
| Review current college services to enhance service value. |
Engineering assessment of parking lots at Newnham, Markham and King campuses conducted and implementation commenced on new parking systems. |
In Progress: New parking system at Markham and King campuses completed in Winter 2013. To be expanded to Newnham campus to in Spring 2013. |
| New tracking system introduced for inter-campus courier service. |
In Progress: Under review by College Services Advisory Committee. |
| Support implementation of Campus Master Plans through better coordination of capital asset and cash flow planning. |
Complete long-term capital asset plan review in conjunction with the development of a multi-year cash flow management plan. |
Achieved: Long-term capital asset plan review completed. |
| Move King campus expansion project forward on scheduled timelines. |
Partner agreement reached with the York Regional Police. |
Not Achieved: York Regional Police decision to not participate in Phase 1 of King Campus expansion reached in November 2012. |
| Functional space plan and site servicing analysis completed. |
Achieved: Functional space plan and site servicing analysis completed in Fall 2012. |
| Design process commenced. |
Rescheduled: Design process currently under review by Infrastructure Ontario. Ongoing into Fiscal 2013-14. |
| King community long-term outreach plan developed. |
In Progress: Dependent on launch of Request for Proposal by Infrastructure Ontario. |
| Articulate fundraising priorities for the King campus expansion project. |
Background research, community consultation exercises, and naming opportunities evaluation completed. |
Achieved: Background research and policies on naming opportunities and asset evaluations completed. |
| Campaign counsel secured and engaged; all policies updated. |
Achieved: Relevant policies reviewed in accordance with campaign requirements. |
| Enhance Seneca facilities for students, faculty and staff members. |
Eaton Hall review completed and strategic direction decided. |
Achieved: Detailed Facility Upgrade Report completed in September 2012. Eaton Hall to continue to be used to support academic programming and internal events. |
| Completed upgrading of student lounge seating at King, Markham and Seneca@York. |
Achieved: All student lounge seating at King, Markham and Seneca@York installed. New library furniture at Newnham and exterior furniture for Newnham and York in place. |
| Create more Active Learning Classrooms. |
One Active Learning Classroom on each campus identified and created. |
In Progress: Active Learning Classrooms for each campus identified. Layouts generated and technical specifications being compiled. Proposed completion date in May 2013. |
| Develop integrated approach to learning spaces. |
Consultations with Information Technology Services, Centre for Academic Excellence, Deans and Chairs, Seneca Student Federation and Facilities carried out to inform a holistic approach to teaching and learning spaces across various projects. |
In Progress: Collaboration occurring across all functional areas with respect to various projects. Ongoing into 2013-14. |
