Great Foundations
Initiatives for 2015-16 | Performance indicators/ measurable outcomes |
End-of-Year Status Update |
---|---|---|
Replace aging information technology infrastructure, including network equipment and operational systems. | Capacity to critical services such as wireless access points, Blackboard, printing and email increased by March 2016. | Achieved: Wireless survey performed and gaps addressed. Printer offerings upgraded to latest versions featuring additional functionalities and new services. Two new data centres were built and are currently operational. |
Local Area Network (LAN) infrastructure upgrades and modernization completed by March 2016. | Achieved: Deployment of all new network infrastructure equipment completed. | |
Continue to build culture of philanthropy to support Seneca students. | At least $590,000 in renewable funds raised through annual fundraising appeals. | Achieved: More than $845,000 raised through annual fundraising appeals. |
Expand brand awareness and profile of the College to support key performance indicators. | Number of direct and non-direct applicants selecting Seneca as first choice increased by March 2016. | Achieved: First choice applications increased slightly for fall 2015. Planning for next phase of brand campaign is underway. |
Two new recruitment-focused events hosted including Spring Open House and College Dialogue by March 2016. | Achieved: Events successfully executed. | |
Improve internal processes, procedures and reporting tied to facilities management and capital planning. | College Space and Planning Committee’s governance process developed by March 2016. | Achieved: Monthly meetings being held with each campus principal to discuss space requests and engage in planning activities. |
Facilities Management website enhanced by March 2016. | Achieved: Facilities Management website enhanced. Department currently using SharePoint to improve internal communication. | |
College’s Maintenance Management system stabilized and optimized by March 2016. | Ongoing: System stabilized and optimized. Further optimization changes will be made to integrate work orders, custodial, projects and security requests in FY2016-17. | |
Vendors of Record (VORs) established for the College’s usage of consultants, general contractors and tradespeople by March 2016. | Achieved: Furniture VOR issued. Established VOR list completed. | |
Deliver enhanced and integrated resources and supports to Seneca staff and faculty. | New Human Resources Information System (HRIS) modules launched and stabilized by March 2016. | In Progress: Phase I of HRIS implementation completed. |
Review of HR processes commenced by fall 2015. | In Progress: The review process will be completed by June 2016. | |
New tools launched to support succession planning by March 2016. | Achieved: Phase I of pilot project completed. Phase II to be launched in FY2016-17. | |
Build leadership capacity within our organization. | Administrative performance management system and processes evaluated and enhanced by March 2016. | Achieved: ePerformance module has been launched with training and implementation to be completed in FY2016-17. |
Support development of first Enterprise Risk Management Plan (ERM). | Enterprise Risk Management Plan approved by Board of Governors by June 2015. | Achieved: ERM IT Risk Management Roadmap completed. |
Implement new Sexual Assault and Sexual Violence Policy and Protocols. | College policies/processes reviewed and revised as per Provincial Sexual Assault and Sexual Violence Policy and Protocols by fall 2015. | Achieved: Sexual Assault and Sexual Violence Policy report completed and submitted to Ministry. Policy revisions are in progress. |
Educational materials developed to communicate new policies and protocols to Seneca community. | Achieved: By-stander training is ongoing and new Sexual Assault information website launched. | |
Review and enhance privacy policy to ensure currency. | Review completed in fall 2015 and Privacy Office resources strengthened. | Achieved: Privacy office strengthened through realignment of resources to create dedicated role. |
Ensure AODA compliance across all college areas. | Compliance achieved across all college areas by March 2016. | Achieved: Seneca is fully compliant with all current AODA standards including customer service training, procurement standards, accessible formats for libraries, all instructional materials, web content, emergency planning, and the built environment. |
Launch customer service initiative to improve financial and budgetary literacy across college departments. | Established service level agreements in place by March 2016. | Achieved: Customer service initiative launched including development of service-level agreements and key performance indicators for internal departments. |
Sustain student database infrastructure to ensure successful transition to new integrated system. | ARIES student system preserved and modernized by March 2016. | Achieved: ARIES database ported to new platform. New reports and forms have been created to provide access to historical data. |