Appendix C: Academic Appeal Procedures
- If you disagree with any academic decision you must discuss the matter with the faculty member(s) and Advisor, Program Coordinator or Chair as soon as possible to see if a mutually satisfactory solution can be reached (see 13.1 Informal Resolution).
- If you are unable to resolve the matter informally, you may file an appeal with the College. You must file your appeal no later than 30 days after the final grade is posted for the course you reference in your appeal (see 13.2 Appeal).
- You must complete an Academic Appeal Request Form available at http://www.senecacollege.ca/academic-policy/forms.html and submit it to the Chair or Dean of the Faculty. Under "Details of the Request for Academic Appeal" include the nature of your appeal, the reasons for your appeal, and any information which would help the committee when considering your appeal. You must obtain the signature of the Chair or designate on the Appeal form acknowledging that you have completed the informal process. You may contact the Seneca Student Federation or the Student Services Office for assistance. You must include the following with the completed form:
• A receipt from the Cash Office/Registration indicating that you have paid the $25 fee. This fee is a non-refundable administrative fee and covers all matters under appeal.
• Your signature authorizing the use of the academic records and any relevant documentation, assignments, tests or examinations. In accordance with the Freedom of Information and Protection of Privacy Act your signature authorizes the committee to refer to these records and documents during the appeal process. These records and documents will be distributed to the Appeal Committee members.
Your appeal will be considered as soon as possible by an Appeal Committee made up of a Chair/Dean, or designate, and three academic staff/faculty who were not involved in the original decision. The Chair and at least one member of the Committee will be from another academic program area. You will be notified of the date, time, and place of the meeting and invited to confirm your participation at the meeting.
- The Chair of the Appeal Committee will gather information from relevant parties such as faculty, Test Centre staff, exam invigilators, etc.
- Both you and the faculty member involved in the academic decision under appeal will be invited to address the appeal committee (you and the faculty member will be scheduled at different times so as not to be in the meeting at the same time). Each of you may elect to bring an observer to accompany you to the appeal meeting. The observer will not be permitted to speak.
- The outcome of the appeal will be communicated to you in writing within two weeks of the appeal meeting.
Appeal Decision Assessments
You may apply for an assessment of the Appeal Committee decision based on the following grounds:
- Substantial procedural error has been committed by the Appeal Committee which has denied you a fair hearing.
- New evidence is available that, through no fault of yours, was not available at the time the appeal was heard by the Appeal Committee.
- The sanctions imposed by the Appeal Committee are patently unreasonable or substantially disproportionate to the circumstances or offence (see Section 13.3 Appeal Decision Assessment).
- You must complete an Appeal Assessment Form available at http://www.senecacollege.ca/academic-policy/forms.html. You must submit your completed Appeal Assessment Form to the Office of the Vice-President, Academic no later than two weeks from the date on the Appeal Committee’s written decision to you. You must include the following with the completed form:
• A receipt from the Cash Office/Registration indicating that you have paid the $25 fee. This fee is a non-refundable administrative fee and covers all matters under assessment.
• Your signature authorizing the use of the academic records and any relevant documentation, assignments, tests or examinations. In accordance with the Freedom of Information and Protection of Privacy Act your signature authorizes the committee to refer to these records and documents during the appeal assessment process. These records and documents will be distributed to the Appeal Assessment Committee members.
- The Appeal Assessment Committee will be made up of a standing committee of faculty, senior administrators and a student representative from the Seneca Student Federation none of whom was involved in the original Appeal Committee.
- The Appeal Assessment Committee will not re-hear the appeal but conduct a paper review to determine if there are grounds (see Section 13.3 Appeal Decision Assessment) for a re-hearing. The decision of the Appeal Assessment Committee is final.
- If the Appeal Assessment Committee determines there are grounds for reconsideration consistent with Article 13.3, the Appeal Assessment Committee will convene a new Appeal Committee. Members of the new Appeal Committee will not be the same members who heard your first Appeal. Relevant information will be shared with the new Appeal Committee.
The decision of the second appeal committee will be final.