Skip to main content

Group Registration Help

Step 1

Create an Organization if one does not exist. Ex. Seneca College, Seneca Data Centre Team, Seneca Network Team etc.

If one have already been created, then you can simply JOIN the organization.

Note: Starts with “Create Organization” but the next screen the term “Team” is used.

Step 1 graphic

Step 2

After your team has been created, there is a button “Register” and a link “No thanks”.

Click on “No thanks” will exit the registration. The Organization/Team name will now be available for others to join.

Click on “Register” will begin registration for this organization.

Step 3

If still before Early Bird deadline of April 15th, there will be a drop down for this special pricing. If after Early Bird deadline, the regular “OCCCIO Group” tickets will be available.

Choose how many persons will you be registering for.

Click on “Register”.

Step 4

A form with the Order Summary at the top displaying the total cost, not including accomodations will be displayed. Go down the form to complete all required fields. Any accomodations added at the bottom of the form will be added to the top and recalculated.

4A: Buyer Information

  • The Buyer is the person that will be paying the total on their credit card as a single payment for everybody.
  • Complete all required fields.
  • By default, the first registrant will be pre-filled with the Buyer information, but can be changed.

4B: Registrants

  • Fill out all required fields.
  • Accomodation needs are filled for each Registrant

4C: Accommodations

  • This is a bit tricky because all previous fields are for individuals, but the room booking is a selection of total rooms.
  • Select as many different combinations as you like. Click on “Add to Order” after each set of room selections.
    • Example: you have a group of 10 registrants.
      • 3 would like a Single room checking in on Sunday. Select “Single-Check in on Sunday” from drop down, then select “3” for Quantity drop down. Click on “Add to Order”. The new total will be updated at top of form.
      • 3 would like single rooms checking in on Monday. Select “Single-Check in on Monday” from drop down, then select “3” for Quantity drop down. Click on “Add to Order”. This selection will be grouped together and add to the total, which will be display on top of form.
      • 4 would like shared rooms checking in on Sunday. Select “Shared-Check in on Sunday” from drop down, then select “2” from Quantity drop down. Click on “Add to Order”. This selection will be grouped together and add to the total, which will be displayed on top of form.
      • Now the combination of Singles and Shared rooms should come to 8 rooms. 6 Singles checking in on different days, and 2 shared room on same day. All the costs will be calculated and displayed on top of form.
  • Green boxes will appear on the screen for about 5 seconds to show your selection has been accepted for availability. After green boxes disappeared, the total will be recalculated on top of form.

4D: Summary

Check the Order Summary at the top of the form for accuracy. Selections can still be deleted and redone.

You are now done with the registration process, and email confirmations will be sent.

Step 5

Post registration process. If you do not know the exact identity of who will be attending and all registrants will be registered under the Buyer’s name. You can transfer tickets to the individuals as their identity is known closer to the start of the conference.

Log in as Buyer. Change the identity of each registrant.