Area Responsible for Administration: Academic
Approval Authorities: Academic College Council
Senior Executive Committee
Approval Date: June 2018
Revision History: New
Review Timeline: Every 5 Years

Purpose

To define the standards for assigning grades to recognize student achievement in a course and program.

Scope

This policy applies to all Seneca courses.

Key Definitions

Grade Point Average (GPA)
Values calculated by dividing the total points earned by the total units of credits attempted. Points are calculated by multiplying the value earned by the units assigned.
Term GPA
The GPA for all graded courses within a single term.
Cumulative GPA
The GPA for all graded courses regardless of the term.
Program GPA
The GPA of all successfully completed graded courses required for a specific program.
Graduating GPA
The GPA of all graded courses used toward the credential requirement upon graduation.

Policy

  1. Grade Designations
    1. The following letter grade designations will be used to recognize a student’s achievement in a course:

      Letter Grade Grade Point Value Percentage Grade
      A+ 4.0 90% to 100%
      A 4.0 80% to 89%
      B+ 3.5 75% to 79%
      B 3.0 70% to 74%
      C+ 2.5 65% to 69%
      C 2.0 60% to 64%
      D+ 1.5 55% to 59%
      D 1.0 50% to 54%
      F 0.0 0% to 49%
      DNA (Registered, did not attend, did not officially withdraw) 0.0 N/A
    2. The following designations will also be used to recognize a student’s achievement in a course, which will be noted on a transcript and will not affect GPA calculation:

      Letter Grade Description
      ADV Advanced standing (As of May 2015, no longer in use)
      AEG Aegrotat standing (refer to section 1.4 of this policy)
      ATT Attendance satisfactory
      CTC Conditional transfer credit
      DNC Did not complete
      EXM Exemption
      EXC Excellent
      SAT Satisfactory
      TC Transfer credit
      UN Unsatisfactory
      WD Officially withdrew from the course before the established deadline without penalty
      *** Officially withdrew
    3. The following designations will be used temporarily to indicate a student’s standing in a course:

      Designation Description
      DEF Deferred examination privilege granted (refer to section 1.6 of this policy)
      INC Incomplete (refer to section 1.7 of this policy)
      IP In progress
      SUP Supplemental privilege granted (refer to section 1.5 of this policy)
    4. Aegrotat standing (AEG)
      1. A student who does not officially withdraw from a course but could not write an examination or complete a portion of the course due to illness or an equally compelling reason may be assigned aegrotat standing.
      2. A student assigned AEG will be given the minimum grade required for promotion in, and graduation from, their program.
      3. A student assigned AEG may request permission to write a deferred examination. If the student achieves a grade higher than the minimum, this will be the grade assigned for the course.
    5. Supplemental privilege (SUP)
      1. A student who has failed to meet the minimum requirements for a course may be granted supplemental privilege, which entitles the student, on payment of a fee, to write an examination in that course or to complete other prescribed work as directed by the program area.
      2. A student granted supplemental privilege will only be assigned a grade for his/her supplemental work that up to the minimum grade required for promotion in, and graduation from, his/her program.
      3. A student may be granted supplemental privilege in a maximum of two courses in a term.
    6. Deferred examination privilege (DEF)
      1. The respective chair, or designate, may grant a student deferred examination privilege for circumstances arising on compassionate grounds (e.g., death in a family, illness or other circumstances beyond the student's control).
      2. Supporting documentation of the extenuating circumstances must be submitted by the student to the respective chair, or designate.
      3. A student granted deferred examination privilege will have his/her grade determined in the same manner as if they had written the final examination.
    7. Incomplete (INC)
      1. A student assigned an incomplete grade will receive formal notification indicating the work to be completed and the date of submission to meet the course requirements.
      2. Should the required work not be completed by the designated date, the student will be assigned a grade of “F.”
  2. Grade Point Average (GPA)
    1. Students will be provided with a cumulative GPA, cumulative term GPA and program GPA.
    2. For information on how to calculate GPA, refer to the Office of the Registrar website.
  3. President’s Honour List
    1. The President's Honour List recognizes outstanding achievement.
    2. President's Honour List standing is awarded to full-time students who have achieved a term GPA of 4.0.
    3. Students who have an accommodation approved by Counselling and Accessibility Services for the equivalent of a full-time course load are eligible for this standing.
    4. President's Honour List standing may also be awarded to a student in the Faculty of Continuing Education and Training (FCET) who have achieved a term GPA of 4.0, provided that the student was registered in a minimum of four FCET courses.

Supporting Documentation

  • None

Related Seneca Policies

Related Materials

  • None