LIA220 - Records Management

Outline info
Last revision date 2018-09-24 01:01:55.196
Last review date 2018-11-07 14:52:43.452

Subject Title
Records Management

Subject Description
Explore the field of records management and the role of records management programs in organizations. Develop your skills in inventorying, retention and destruction scheduling, and records management, including electronic records. Optional course for Library students, required course for Records and Information Management Certificate students.

Credit Status
This is a credit subject offered through the Faculty of Continuing Education and Training.

Learning Outcomes
Upon successful completion of this subject the student will be able to:

1. Understand and implement the basic concepts of records management, inventorying records, setting retention schedules, inactive records management, vital records protection, contingency planning and disaster recovery.

Cheating and Plagiarism
Each student should be aware of the College's policy regarding Cheating and Plagiarism. Seneca's Academic Policy will be strictly enforced.

To support academic honesty at Seneca College, all work submitted by students may be reviewed for authenticity and originality, utilizing software tools and third party services. Please visit the Academic Honesty site on for further information regarding cheating and plagiarism policies and procedures.

All students and employees have the right to study and work in an environment that is free from discrimination and/or harassment. Language or activities that defeat this objective violate the College Policy on Discrimination/Harassment and shall not be tolerated. Information and assistance are available from the Student Conduct Office at

Accommodation for Students with Disabilities
The College will provide reasonable accommodation to students with disabilities in order to promote academic success. If you require accommodation, contact the Counselling and Disabilities Services Office at ext. 22900 to initiate the process for documenting, assessing and implementing your individual accommodation needs.

A pass standing in grade 12 English at the general level, or equivalent.

Topic Outline
Introduction to Records Management

  • definition of records management and key concepts to manage records
  • why organizations establish records management programs
  • the origins and evoluation of records managemen
  • trecords management within the business and government environment
Inventorying Records and Setting Retention Schedules
  • "records inventory"
  • skills to inventory records
  • "records retention schedules"
  • records retention periods
  • records retention schedules

Managing Inactive Records
  • inactive records management
  • records centres, designing and equipping
  • the procedures to effectively operate a records centre
  • the benefits of using  computers to manage inactive records

Preserving and Protecting Records
  • the basic concepts of vital records management
  • identification of vital records
  • methods and prcedures for protecting vital records
  • contingency planning and the components of a contingency plan
  • contingency planning for electronic records
  • emergency response and recovery procedures
  • methods for protecting records
  • methods for recovering damaged records

Mode of Instruction
This subject is offered in a distant learning format.

Blended models of delivery may also be available. 

Prescribed Texts



Reference Material

Required Supplies

  • Computer & internet access

Promotion Policy

Grading Policy
A+ 90%  to  100%
A 80%  to  89%
B+ 75%  to  79%
B 70%  to  74%
C+ 65%  to  69%
C 60%  to  64%
D+ 55%  to  59%
D 50%  to  54%
F 0%    to  49% (Not a Pass)
EXC Excellent
SAT Satisfactory
UNSAT Unsatisfactory

For further information, see a copy of the Academic Policy, available online ( or at Seneca's Registrar's Offices.

Modes of Evaluation
Since this is a professional credit subject, marking standards reinforce professional practice by demanding legible, neat, documents. Keyed material should be correctly formatted and grammatically correct as a result of accurate proof reading, proper spelling and punctuation.

In recognition of the significance of proper language skills in the workforce, marks are deducted for language errors on all tests, assignments and exams and a student can be failed on the basis of language errors alone (i.e. spelling, grammar, word usage, sentence and paragraph structure, etc.)

Final Exam Format: Online-no supervision requirement

Absenteeism and Tests

  • Students should be aware that absenteeism will impact on their inability to achieve satisfactory grades.
  • Some of the progress tests and quizzes may not be announced in advance and details of the assignment requirements may be explained in class.
  • There is no formal provision for make-up tests to replace tests you miss.
  • If you miss a test, you must provide the reason in writing to the instructor within one week. If your reason is accepted, the weighting of that test will be added to that of the final exam. Otherwise, you will be given a zero for the test. You must submit an original doctor’s certificate identifying the date, length of time of expected absence and the specific reason for your absence, or other appropriate documentation.
Grading is based on the following grading scheme:

4 Assignments: 70%
Class Participation: 10%
Final Exam: 20%

Students must attain a grade of at least 50% to pass the course.  .

All Academic policies of the College at which you registered apply. This includes, but is not limited to, policies related to grading, supplemental exams, deferred exams and accommodations.

Approved by: Sandra Noble