LIA225 - Archives

Outline info
Last revision date 2018-07-20 13:48:18.261
Last review date 2018-07-20 13:48:27.573

Subject Title

Subject Description
Develop an understanding of archival theory and practice. Focus on the nature of archival documents, the relationship between archives and records management, acquisition and appraisal, arrangement and description, reference services, preventative conservation and facility planning and security.

Credit Status
This is a credit subject offered online through the Faculty of Continuing Education and Training.

Learning Outcomes
Upon successful completion of this subject the student will be able to:

1. Understand the issues and identify the activities associated with archival records and archival institutions.

2. Understand the main functional areas including acquisition, appraisal, arrangement, description, conservation and public service within the context of a modern archive.

Cheating and Plagiarism
Each student should be aware of the College's policy regarding Cheating and Plagiarism. Seneca's Academic Policy will be strictly enforced.

To support academic honesty at Seneca College, all work submitted by students may be reviewed for authenticity and originality, utilizing software tools and third party services. Please visit the Academic Honesty site on for further information regarding cheating and plagiarism policies and procedures.

All students and employees have the right to study and work in an environment that is free from discrimination and/or harassment. Language or activities that defeat this objective violate the College Policy on Discrimination/Harassment and shall not be tolerated. Information and assistance are available from the Student Conduct Office at

Accommodation for Students with Disabilities
The College will provide reasonable accommodation to students with disabilities in order to promote academic success. If you require accommodation, contact the Counselling and Disabilities Services Office at ext. 22900 to initiate the process for documenting, assessing and implementing your individual accommodation needs.

A pass standing in Grade 12 English at the general level, or equivalent.

Topic Outline

  • Introduction to Archives
    • definition
    • history
    • operations & functions
    • inter-relationship of archives & records management
  • Acquiring Archival Materials
    • acquisition policy
    • methods
    • accessioning function
    • appraising
    • non-textual media
  • Archival Processing
  • Public Service
    • services available
    • issues affecting access
    • public programs and outreach initiatives
    • security concerns

Mode of Instruction
This is an online subject with access to website and course resources.

Blended models of delivery may also be available. 

Prescribed Texts

Required Supplies

  • Internet access and a computer
  • Latest version of First Class [Fred] software 

Promotion Policy

Grading Policy
A+ 90%  to  100%
A 80%  to  89%
B+ 75%  to  79%
B 70%  to  74%
C+ 65%  to  69%
C 60%  to  64%
D+ 55%  to  59%
D 50%  to  54%
F 0%    to  49% (Not a Pass)
EXC Excellent
SAT Satisfactory
UNSAT Unsatisfactory

For further information, see a copy of the Academic Policy, available online ( or at Seneca's Registrar's Offices.

Modes of Evaluation
Since this is a professional credit subject, marking standards reinforce professional practice by demanding legible, neat, documents. Keyed material should be correctly formatted and grammatically correct as a result of accurate proof reading, proper spelling and punctuation. 

In recognition of the significance of proper language skills in the workforce, marks are deducted for language errors on all tests, assignments and exams and a student can be failed on the basis of language errors alone (i.e. spelling, grammar, word usage, sentence and paragraph structure, etc.)

The final exam must be written at the Test Centre of the College at which you registered.  If you are unable to do so, please make alternative arrangements through the College at which you registered.

Grading is based on the following marking scheme:

5 Assignments 70%
Participation 10%
Final Exam On-line 20%

Students must attain a grade of at least 50% to pass the course. 

All Academic policies of the College at which you registered apply. This includes, but is not limited to, policies related to grading, supplemental exams, deferred exams and accommodations.

Approved by: Sandra Noble