LIT223 - Document Management Technology

Outline info
Last revision date 2018-10-30 15:24:51.15
Last review date 2018-10-30 15:24:51.151

Subject Title
Document Management Technology

Subject Description
An introduction to electronic documents, imaging and micrographic technology is provided in this course.  You will explore how these technologies can be applied to records management, short and long term storage and retrieval for active and inactive documents.  Some topics: Metadata, life expectancy of electronic storage media, secure storage media, migration and image file formats.

Credit Status
This is a credit subject offered through the Faculty of Continuing Education and Training.

Learning Outcomes
Upon successful completion of this subject the student will be able to:

  1. Demonstrate an ability to establish the difference between active and inactive documents as well as what the major issues are  in managing a large volume of paper documents.
  2. Demonstrate an ability to establish if the legal copy of a record is electronic versus paper or image.  The student will gain an understanding into what an electronic record is and how these files may be best used for active and inactive record storage and retrieval.
  3. Distinguish an imaged document from an electronic record as well as understand how images are created and stored.  The student will gain an understanding into how image processes such as OCR work as well as what is required to successfully manage a back-file conversion project.
  4. Identify source document 16mm, 35mm and 105mm microfilm.  The student will be able to recognize the past, present and future uses of microfilm as long term storage media as well as undertand the role of Microfilm Standards.
  5. Evaluate capture or retrieval service providers.  The student will be able to understand how they may be public and/or private service providers.

Cheating and Plagiarism
Each student should be aware of the College's policy regarding Cheating and Plagiarism. Seneca's Academic Policy will be strictly enforced.

To support academic honesty at Seneca College, all work submitted by students may be reviewed for authenticity and originality, utilizing software tools and third party services. Please visit the Academic Honesty site on for further information regarding cheating and plagiarism policies and procedures.

All students and employees have the right to study and work in an environment that is free from discrimination and/or harassment. Language or activities that defeat this objective violate the College Policy on Discrimination/Harassment and shall not be tolerated. Information and assistance are available from the Student Conduct Office at

Accommodation for Students with Disabilities
The College will provide reasonable accommodation to students with disabilities in order to promote academic success. If you require accommodation, contact the Counselling and Disabilities Services Office at ext. 22900 to initiate the process for documenting, assessing and implementing your individual accommodation needs.

A pass standing in Grade 12 English at the general level, or equivalent.

Topic Outline

  1. Introduction
  2. Electronic Records
  3. Image Documents
  4. Microfilm
  5. Service Provider

Mode of Instruction
This subject is offered in a distant learning format.

Blended models of delivery may also be available.

Prescribed Texts

Reference Material

Required Supplies
Computer and Internet Access

Promotion Policy

Grading Policy
A+ 90%  to  100%
A 80%  to  89%
B+ 75%  to  79%
B 70%  to  74%
C+ 65%  to  69%
C 60%  to  64%
D+ 55%  to  59%
D 50%  to  54%
F 0%    to  49% (Not a Pass)
EXC Excellent
SAT Satisfactory
UNSAT Unsatisfactory

For further information, see a copy of the Academic Policy, available online ( or at Seneca's Registrar's Offices.

Modes of Evaluation
Since this is a professional credit subject, marking standards reinforce professional practice by demanding legible, neat, documents. Keyed material should be correctly formatted and grammatically correct as a result of accurate proof reading, proper spelling and punctuation.

In recognition of the significance of proper language skills in the workforce, marks are deducted for language errors on all tests, assignments and exams and a student can be failed on the basis of language errors alone (i.e. spelling, grammar, word usage, sentence and paragraph structure, etc.)

The final exam must be written at the Test Centre of the College at which you registered. If you are unable to do so, please make alternative arrangements through the College at which you registered.

Absenteeism and Tests

  • Students should be aware that absenteeism will impact on their inability to achieve satisfactory grades.
  • Some of the progress tests and quizzes may not be announced in advance and details of the assignment requirements may be explained in class.
  • There is no formal provision for make-up tests to replace tests you miss.
  • If you miss a test, you must provide the reason in writing to the instructor within one week. If your reason is accepted, the weighting of that test will be added to that of the final exam. Otherwise, you will be given a zero for the test. You must submit an original doctor’s certificate identifying the date, length of time of expected absence and the specific reason for your absence, or other appropriate documentation.

Term Work and Final Exam

Students must pass the final examination as well as obtain a passing grade on the combined assignments and tests (term work) to receive a passing grade for the subject.

Grading is based on the following grading scheme:

5 Assignments 100%

All Academic policies of the College at which you registered apply. This includes, but is not limited to, policies related to grading, supplemental exams, deferred exams and accommodations.

Approved by: Sandra Noble