MCW223 - Quickbooks

Outline info
Last revision date 2018-09-24 01:06:18.447
Last review date 2018-11-07 14:38:50.29

Subject Title

Subject Description
Students learn how Quickbooks can handle their personal or small business accounting. Students will learn about cash transactions, accruals, accounts payable, accounts receivable, reports and payroll.

Credit Status
Participating students who attend at least 70% of the scheduled class(es) receive a document confirming he/she attended this workshop.

Learning Outcomes
Upon successful completion of this subject the student will be able to:

1. Create a new set of Data Files and enter Company information including Inventory Accounts and Service Items.
2. Set up Vendors and process Accounts Payable Transactions.
3. Set up Customer Lists and process Accounts Receivable Transactions.
4. Work with Payroll.
5. Creat Reports and Graphs.

Cheating and Plagiarism
Each student should be aware of the College's policy regarding Cheating and Plagiarism. Seneca's Academic Policy will be strictly enforced.

To support academic honesty at Seneca College, all work submitted by students may be reviewed for authenticity and originality, utilizing software tools and third party services. Please visit the Academic Honesty site on for further information regarding cheating and plagiarism policies and procedures.

All students and employees have the right to study and work in an environment that is free from discrimination and/or harassment. Language or activities that defeat this objective violate the College Policy on Discrimination/Harassment and shall not be tolerated. Information and assistance are available from the Student Conduct Office at

Accommodation for Students with Disabilities
The College will provide reasonable accommodation to students with disabilities in order to promote academic success. If you require accommodation, contact the Counselling and Disabilities Services Office at ext. 22900 to initiate the process for documenting, assessing and implementing your individual accommodation needs.

Previous Computer Experience

Topic Outline
Lesson 1: Getting Started
Managing QuickBooks Files
Looking at the QuickBooks Screen
The Chart of Accounts
General Ledger Accounts
QuickBooks Preferences
Company Information
Printing the Chart of Accounts Listing
Using Dates in QuickBooks
General Journal Transactions
Backing Up QuickBooks Data Files

Lesson 2: Inventory and Services
Managing the Inventory List
Creating Inventory Accounts
Creating Inventory Items
Creating Service Items
Inventory Reports

Lesson 3: Vendors and Payables
Managing the Vendors List
Making Purchases
Understanding the Workflow
Memorized Payment Transactions
Creating Purchase Orders
Filling a Purchase Order
Finding and Modifying Bills
Paying Vendor Bills
Printing Cheques
Vendor Reports

Lesson 4: Customers and Receivables
Working with Price Level Lists
Recording Sales
Viewing, Adjusting and Deleting Sales Invoices
Payments and Credits on Receivables
Adjusting Payments
Recording Deposits of Payments
Customer Reports

Lesson 5: Employees and Payroll
Payroll Overview and Set Up
Payroll Item List
Employee Centre
Employee Records
Maintaining Current Tax Tables
Payroll Cheques and Paystubs
Remitting Payroll Liabilities
Creating Employee and Payroll Reports

Lesson 6: Reporting, Miscellaneous and Year End Procedures
Creating and Printing Financial Reports
Company Snapshot
Using the Calendar
Reminders and Alerts
Managing Sales Tax
Verifying Data Integrity
Year-End Procedures

Lesson 7: Introduction to QuickBooks Online
Introduction to QuickBooks Online
Navigating QuickBooks Online Plus
Chart of Accounts
Mobility in QuickBooks Online
Managing User Rights

Mode of Instruction
Classroom instruction and extensive hands-on experience will be provided with each participant having exclusive use of a computer.  

Prescribed Texts
The following course materials will be provided:
QuickBooks 2016 Level I

Promotion Policy

Grading Policy
A+ 90%  to  100%
A 80%  to  89%
B+ 75%  to  79%
B 70%  to  74%
C+ 65%  to  69%
C 60%  to  64%
D+ 55%  to  59%
D 50%  to  54%
F 0%    to  49% (Not a Pass)
EXC Excellent
SAT Satisfactory
UNSAT Unsatisfactory

For further information, see a copy of the Academic Policy, available online ( or at Seneca's Registrar's Offices.

Modes of Evaluation
There is no formal testing or process to evaluate the students understanding. It is up to the student to evaluate his/her own progress. Students must attend 70% of the class(es) to receive a document confirming he/she attended this workshop.

Approved by: Robin Richardson