OCA103 - Office III: Word III/Power Point

Outline info
Last revision date 2018-07-20 13:49:33.654
Last review date 2018-07-20 13:49:43.181

Subject Title
Office III: Word III/Power Point

Subject Description
Students apply the document preparation skills learned in AIP203 to produce a variety of business related correspondence and documents using the software package Word 2013. Advanced Word features are taught. Students are introduced to the presentation package PowerPoint including creating a slide presentation, adding clip art to a presentation, changing the text and fill colours of objects in a presentation. This subject consists of 72 hours of instructional time plus homework assignments.

Credit Status
This is a credit subject applicable towards certificates in Office Administration offered through the Faculty of Continuing Education and Training.

Learning Outcomes
Upon successful completion of this subject the student will be able to:

1. Explain the use of, as well as make use of, advanced Word features.

2. Produce professional business documents: letters, memorandums, reports, itineraries, agendas, forms, newsletters, announcements and templates.

3. Use PowerPoint to produce a slide presentation.

4. Define and interpret standard proof readers' symbols by producing mailable documents from proof reader edited draft copy.

5. Listen to, clarify and follow verbal and written instructions pertaining to the production of business documents discussed in class.

Cheating and Plagiarism
Each student should be aware of the College's policy regarding Cheating and Plagiarism. Seneca's Academic Policy will be strictly enforced.

To support academic honesty at Seneca College, all work submitted by students may be reviewed for authenticity and originality, utilizing software tools and third party services. Please visit the Academic Honesty site on http://library.senecacollege.ca for further information regarding cheating and plagiarism policies and procedures.

All students and employees have the right to study and work in an environment that is free from discrimination and/or harassment. Language or activities that defeat this objective violate the College Policy on Discrimination/Harassment and shall not be tolerated. Information and assistance are available from the Student Conduct Office at student.conduct@senecacollege.ca.

Accommodation for Students with Disabilities
The College will provide reasonable accommodation to students with disabilities in order to promote academic success. If you require accommodation, contact the Counselling and Disabilities Services Office at ext. 22900 to initiate the process for documenting, assessing and implementing your individual accommodation needs.

Grammar is Important SST051, Office Language Skills OLS101 and Advanced Information Processing AIP203. 

It is your responsibility to ensure that program requirements and subject prerequisites as outlined are met. Prerequisites are included for your academic protection. Subject content and your professor's teaching assumes that students are academically prepared and instruction will proceed accordingly. Students lacking prerequisites not only jeopardize their own ability to succeed but also present unnecessary disruption. If you lack appropriate prerequisites (or advanced standing for the prerequisite subject) you may be asked to withdraw or transfer to a more appropriate subject with the risk of academic/financial penalty.  It is your responsibility to save documents, articles and notes that the instructor has provided on BlackBoard or in class. Students will not be able to access BlackBoard as of the last day of the student's class.

Topic Outline
The order of the topics is at the discretion of the professor.  The content of one module does not have to be completed before another module is started, nor do the modules have to be taught in the order listed.  Rather by the end of the subject all the topics will have been covered.

Microsoft Word:

Review of AIP203 concepts and functions
Creating specialized tables and indexes

  • Review
  • Create, compile and update:table of contents
  • an index
  • a table of figures
  • a table of authorities
  • Format formulas
  • Perform calculations
Merging from alternative databases
  •  Create a data source
  •   Data form files
  •   Sort data source
Style box

Applying styles

Forms and Macros

  • Create forms
  • Create form template
  • Fill in a form document
  • Print, edit and customize a form
  • Draw a table in a form  template
  • Incorporate calculations in forms




Master documents

Transitions, clip art, animation, sound types, notes/handouts

Importing and formatting presentations

  • Import spreadsheets
  • Change fonts
  • Change background(s)
  • Create and embedding organization charts
  • Move text
  • Embed pictures
  • Scale clip art 

Mode of Instruction
Students learn through classroom lectures and hands-on assignments during classroom hours . There are homework assignments. Students must have ready access to a computer with  Word for Windows in order to complete homework assignments.  Students have access to computers through the Learning Commons as well as lab rooms where applicable.

Blended models of delivery may also be available.

Prescribed Texts
Word Handouts/materials will be given in class.

Benchmark Series:  Microsoft PowerPoint 2013 Comprehensive Certification. Latest Edition, EMC Paradigm.

A reference manual for secretaries and typists.  The Gregg Reference Manual, Latest Edition. McGraw-Hill Ryerson Limited

Promotion Policy

Grading Policy
A+ 90%  to  100%
A 80%  to  89%
B+ 75%  to  79%
B 70%  to  74%
C+ 65%  to  69%
C 60%  to  64%
D+ 55%  to  59%
D 50%  to  54%
F 0%    to  49% (Not a Pass)
EXC Excellent
SAT Satisfactory
UNSAT Unsatisfactory

For further information, see a copy of the Academic Policy, available online (http://www.senecacollege.ca/academic-policy) or at Seneca's Registrar's Offices.

Modes of Evaluation
Since this is a professional credit subject, marking standards reinforce professional practice by demanding legible, tidy work. Written materials should be well organized, correctly formatted and grammatically correct, with proper spelling and punctuation.

Please Note

  • Assignments, tests and the final examination are evaluated on subject knowledge as well as correct language usage, organization, and mastery of the subject. 
  • In recognition of the significance of proper language skills in the workplace, marks are deducted, in accordance with departmental policy, for language errors on all tests, assignments and exams. (i.e. spelling, grammar, word usage, sentence, and paragraph structure, etc.) 
  • The student must retain a copy of all assignments.
  • If assignments are handed in late without sufficient medical or other reason, which must be documented and approved, two marks per day will be deducted for each day the assignment is late up to a maximum of 10 marks in total. 
  • Assignments will not be accepted after the return of graded assignments to the class and/or the provision to the class of the answers to the assignment.
  • Written assignments must be word processed. At the professor’s discretion, assignments that are not word processed, may be subject to mark deduction or not accepted. 
  • For particulars, please obtain standards, dates, etc. from your instructor

Absenteeism and Tests
  • Students should be aware that absenteeism will impact on their ability to achieve satisfactory grades.
  • If you miss a test, you must provide the reason in writing to the instructor within one week.  If your reason is accepted, the weighting of that test will be added to that of the final exam.  Otherwise, you will be given a zero for the test.  You must submit an original doctor’s certificate identifying the date, length of time of expected absence and the specific reason for your absence,  or other appropriate documentation.
  • Progress tests and quizzes may not be announced in advance and details of the assignment requirements may be explained in class.

Final Exam/ Final Assignment
  • Students must attain a grade of at least 50% to pass the course.

Field Placement Requirements

Students who do not successfully complete all professional subjects may not be eligible for placement. 

Academic Honesty

Students at Seneca College are expected to be honest and forthright in their academic endeavours.  When students cheat on an examination, steal the words or ideas of another, or falsify their research results, it corrupts the learning process. A Seneca College degree, diploma or certificate signifies to society mastery of a set of defined learning outcomes in a designated field of study. If academic credit is obtained dishonestly, the value of every graduate's diploma in the field of study is diminished, as is the reputation of the college as a whole.

Penalties for Academic Dishonesty

The penalty for a first offence is a grade of '0' on the assignment or examination. The penalty for the second offence is expulsion for a time period determined by the Academic Honesty Committee, normally for a minimum of three semesters.

For further information refer to the policies section of the Seneca College student handbook, or to the following website: http://library.senecacollege.ca/Academic_Honesty/.

Grading is based on the following marking scheme:

Term Test 1 25%
Term Test 2 25%
Lab Assignments 15%
Final Exam 35%

Materials permitted into tests and exams are at the discretion of the instructor.

Approved by: Sandra Noble