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Seneca Students

3. Procedures for Resolving Disputes and Investigation

3.1 Any suspected violation of this Code may be referred to the police or other outside authorities as considered necessary by College officials.

3.2 If you believe that a violation of the Student Code of Conduct has occurred you should report it to the Student Conduct Office. Violations can be reported for up to one year. In situations where the health or safety of any person is believed to be in jeopardy, contact security or police immediately.

3.3 If you are involved in any incident that includes a risk to the personal safety or security of a student or anyone else, or if the College believes that your behaviour may impair the operations of the College, it may take immediate action including suspending you on an interim basis. In the event of an interim suspension, you will be informed in writing (Seneca email and/or registered mail which you are responsible for keeping current) of the reasons within three working days. You will have the right to respond. The College will then reassess the decision to suspend, and may revoke or continue it. The alleged violation that led to the interim suspension will be dealt with under the procedures set out in this Code.

3.4 The Student Conduct Office may investigate and resolve conduct issues under the Code regardless of any civil or criminal proceedings.

3.5 Minor behaviour problems in the classroom or elsewhere may be addressed directly by a faculty or staff member. Ongoing or more serious incidents that cannot be settled informally will be referred to the Student Conduct Office for resolution.

3.6 Informal resolution processes (resolving an issue without going through the formal complaint process) will be followed where possible. Subject to rules of confidentiality, other college departments and/or the relevant academic area may be consulted during the informal resolution process.

3.7 If a resolution cannot be reached through informal processes, the formal complaint process will be followed. The person making the complaint (the complainant) will be required to complete a written complaint form that provides details of the alleged violation of the Student Code of Conduct. The Director of the Student Conduct Office or designate may determine if complaints are unclear, unfounded, vexatious, frivolous or made in bad faith, in which case they may not be pursued.

3.8 The Student Conduct Office will, within five working days of receipt of the formal complaint, provide electronically or in printed form a copy of all complaints to the student or students involved along with a copy of this Code and a statement advising of the steps in the complaint process and possible outcomes.

3.9 The Student Conduct Office will initiate an investigation within seven working days of receiving the written complaint. Any Student Conduct Officer conducting an investigation must not have had any previous involvement with informal efforts to resolve the complaint.

3.10 An investigation will include interviews of the parties concerned and any witnesses who may have information related to the incident as well as efforts to gather other information that will assist in the investigation. The student(s) alleged to have violated the Code (the "respondent") will have an opportunity to respond to the allegations of misconduct.

3.11 All complaints will be treated as confidential to the extent possible and without fear of reprisal, although proper investigation of a complaint may require the identity of the parties involved to be disclosed to each other and to third parties, including witnesses.

3.12 All parties to the complaint may have a support person of their choosing in an advisory capacity present throughout the proceedings or may choose from a roster of trained student leaders which, is maintained in Student Services. If you are the respondent and are asked to participate in the complaint process you must do so. If you do not, the Student Conduct Office may reach conclusions without your participation.

3.13 The Student Conduct Office will keep all parties to the complaint informed about the progress of the investigation and communicate with them at least once every seven working days during the investigative process.

3.14 Throughout the formal procedure, the Student Conduct Office and the appropriate academic area will use their best efforts to ensure that the academic progress of any student who is a party to the complaint is not unreasonably jeopardized.

3.15 The Student Conduct Officer will complete the investigation within 15 working days of the receipt of the written complaint, unless circumstances cause a delay. If the Student Conduct Officer concludes that there has been no misconduct, all parties will be informed in writing and there will be no further proceedings.

3.16 If the Student Conduct Officer concludes that there was misconduct, a report of the conclusions of the investigation will be forwarded to the Director of the Student Conduct Office.

3.17 The Director, Student Conduct Office will review all investigative reports. In the case of a formal investigation, the Respondent will also have an opportunity to review the report, and respond in writing or orally, in a meeting with the Director. The Director will then determine whether the Student Code of Conduct has been violated and decide upon the appropriate disciplinary sanction to be imposed in consultation with other college departments and/or the relevant academic area.

Disciplinary Sanctions
Disciplinary sanctions are based on the relative harm or impact on the rights of others. They will also be based on the severity and frequency of the behaviour. Repeated misbehaviour will result in an increased level of sanction. Sanctions include, but are not limited to:

  1. Warning
    A written notification that continuing or repeating certain conduct will result in further disciplinary action up to and including mandatory withdrawal from the College. You may request that the Director of the Student Conduct Office remove the warning letter from your file when you graduate.
  2. Restitution
    Compensation you will need to make for loss, damage or injury you caused. This may include service, payment of money or replacement of property.
  3. Community Service/Fines
    Service or hours of work carried out by you. A fine paid by you to the Student Conduct Office, which will direct the funds to a student bursary. You may also choose to exchange your fines for community service or community service for fines.
  4. Behavioural Contract
    An agreement between you and the College which outlines conditions you must follow to continue your studies. If you do not follow those conditions further disciplinary action will be taken. The contract may be for a specific period or for the full duration of your program. You may request that the Director of the Student Conduct Office remove the behavioural contract from your file when you graduate.
  5. Loss of Privileges
    The loss of specified privileges to access or use College facilities and services for a designated period of time.
  6. Probation
    A written reprimand in effect for a period of time with clear written conditions for you to maintain your status at the College.
  7. Suspension
    A written notification that you are excluded from classes and/or other activities for a specific period of time. Suspension may also exclude you from a campus and property belonging to the College.
  8. Mandatory withdrawal
    Permanent withdrawal from the College and you may not be allowed to register in the future.
  9. Withholding of credential
    The refusal to award you your credential (e.g. course credit, certificate, diploma, etc.) until the disciplinary process is completed. Suspension, mandatory withdrawal or termination of student status requires the approval of the Dean of Students and the Dean of the academic area with which the student is affiliated.

3.18 The Director will notify the complainant, respondent and other appropriate parties of the outcome of the investigation, the reasoning and the resulting sanctions, if any. This notice will be in writing and will be provided within 21 days of the commencement of the formal complaint, unless circumstances cause a delay.

3.19 Records of disciplinary action will be maintained in the student's college file, and as appropriate, copies will be forwarded to the Chair of the academic area with which the student is affiliated.

Contacts

Student Conduct Office

Newnham ext. 22078
Markham ext. 77470
Seneca@York ext.33088
King ext. 55008


Student Services

Newnham ext. 22925
Markham ext. 77190
Seneca@York ext. 33024
King ext. 55048


Security

Newnham ext. 22565
Markham ext. 77565
Seneca@York ext. 33565
King ext. 55265