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Microsoft PowerPoint 2013

PowerPoint Basics

Getting to Know PowerPoint

PowerPoint 2013 is a presentation software that allows you to create dynamic slide presentations. Slide shows can include animation, narration, images, videos and much more.



Creating and Opening Presentations

PowerPoint files are called presentations. Whenever you start a new project in PowerPoint, you'll need to create a new presentation, which can either be blank or from a template. You'll also need to know how to open an existing presentation.



Saving and Sharing Presentations

Whenever you create a new presentation in PowerPoint, you'll need to know how to save in order to access and edit it later. As in previous versions of PowerPoint, you can save files to your computer. If you prefer, you can also save files to the cloud using SkyDrive. You can even export and share presentations directly from PowerPoint.


Slide Basics

PowerPoint presentations are made up of a series of slides. Slides contain the information you will present to your audience. This might include text, pictures, charts, and more. Before you start creating presentations, you'll need to know the basics of working with slides and slide layouts.



Text Basics

If you're new to PowerPoint, you'll need to learn the basics of working with text. In this lesson, you'll learn how to cut, copy, paste, format, and find and replace text.




Applying Themes

A theme is a predefined combination of colors, fonts, and effects. Different themes also use different slide layouts. You've already been using a theme, even if you didn't know it: the default Office theme. You can choose from a variety of new themes at any time, giving your entire presentation a consistent, professional look.



Applying Transitions

If you've ever seen a PowerPoint presentation that had "special effects" between each slide, then you've seen slide transitions. A transition can be as simple as fading to the next slide, or it can be a flashy, eye-catching effect. PowerPoint makes it easy to apply transitions to some or all of your slides, giving your presentation a polished, professional look.




Managing Slides

As you add more slides to a presentation, it can be difficult to keep everything organized. Fortunately, PowerPoint offers a variety of tools to help you organize and prepare your slide show.




Printing Presentations

Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you wish to print them. You can even print custom versions of the presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation.



Presenting Your Slide Show

Once your slide show is complete, you'll need to learn how to present it to an audience. PowerPoint offers several tools and features to help make your presentation smooth, engaging and professional.


Text & Objects


To create effective PowerPoint presentations, it's important to make your slides easy for the audience to read. One of the most common ways of doing this is to format the text as a bulleted or numbered list. By default, when you type text into a placeholder, a bullet is placed at the beginning of each paragraph - automatically creating a bulleted list. If you want, you can modify a list by choosing a different bullet style, or by switching to a numbered list.



Indents and Line Spacing

Indentation and line spacing are two important features that you can use to change the way text appears on a slide. Indentation can be used to create multilevel lists or to visually set paragraphs apart from one another. Line spacing can be adjusted to improve readability or to fit more lines on the slide.



Inserting Pictures

Adding pictures can make your presentations more interesting and engaging. You can insert a picture from a file on your computer onto any slide. PowerPoint even includes tools for finding online pictures and adding screenshots to your presentation.



Formatting Pictures

There are a variety of ways to format the pictures in your slide show. The picture tools in PowerPoint make it easy to personalize and modify the images in interesting ways. PowerPoint allows you to change the picture style and shape, add a border, crop, and compress pictures, add artistic effects, and more.




Background Removal

With background removal, PowerPoint uses special algorithms to determine which parts of the image are the background and then removes those areas from the image. This can give your images a cleaner appearance and will allow the slide background (or other objects) to show through.




Shapes and WordArt

There are many features and commands you can use in PowerPoint to create visually appealing slides. Two of these features are WordArt and shapes. WordArt allows you to create stylized text with effects such as textures, shadows, outlines and more. You can also insert and modify a variety of shapes such as rectangles, circles, lines, arrows, callouts and stars.




Arranging Objects

In PowerPoint, each slide may have multiple items, such as pictures, shapes, and text boxes. You can arrange the objects the way you want by aligning, ordering, grouping, and rotating them in various ways.



Animating Text and Objects

In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures. Animation, or movement, on the slide can be used to draw the audiences attention to specific content or to make the slide easier to read.



More Objects

Inserting Videos

In PowerPoint, you can insert a video onto a slide and play it during your presentation. This is a great way to make your presentation more engaging for your audience. You can even edit the video within PowerPoint and customize its appearance. For example, you can trim the video's length, add a fade in, and much more.


Inserting Audio

Did you now PowerPoint allows you to add audio to your presentation? For example, you could add background music to one slide, a sound effect to another, or even record your own narration or commentary.

You can add sound from a file on your computer or browse PowerPoint's collection of clip art audio. You can then edit the audio to customize it for your presentation.




Tables are a unique tool that you can use to display information in PowerPoint. A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks, such as presenting text information and numerical data. You can even customize tables to fit your presentation.





A chart is a tool you can use to communicate data graphically. Including a chart in a presentation allows your audience to see the meaning behind the numbers, which makes it easy to visualize comparisons and trends.




SmartArt Graphics

SmartArt allows you to communicate information with graphics instead of just using text. There are a variety of styles to choose from, which you can use to illustrate many different types of ideas.



Reviewing Presentations and Collaboration

Checking Spelling and Grammar

Worried about making mistakes when you type? Don't be. PowerPoint provides you with several proofing features - including the Spelling and Grammar tool - that can help you produce professional, error-free presentations.



Reviewing Presentations

Before presenting your PowerPoint Presentation, you might decide to ask someone else to look over it. The two of you might even collaborate on a presentation. If you were revising a hard copy of a report, you might add comments in the margins or compare your rough draft and final drafts side by side. You can also do these things in PowerPoint using the Comments and Compare features.




Finalizing and Protecting Presentations

Before sharing a presentation, you'll want to make sure that it doesn't include any information that you wish to keep private. You may also wish to discourage others from editing your file. Fortunately, PowerPoint includes several tools to help finalize and protect your presentation.



Customizing Your Presentation

Modifying Themes

Suppose you really like the style of a theme, but you'd like to experiment with different color schemes. That's not a problem: you can mix and match colors, fonts, and effects to create a unique look for your presentation. If it still doesn't looks exactly right, you can customize the theme any way you want.



Inserting Hyperlinks

Whenever you use the internet, you use hyperlinks to navigate from one web page to another. If you want to include a web address or email address in your PowerPoint presentation, you can choose to format them as hyperlinks that a person can click on. It's also possible to link to files and other slides within a presentation.



Using Action Buttons

Action buttons are built in shapes that you can add to a presentation and set to link to another slide, play a sound, or perform some other action. When someone clicks or moves over the button, the selected action will occur. Action buttons can do many of the same things as hyperlinks. Their easy-to-understand style makes them especially useful for self-running presentations at booths and kiosks.



Rehearsing and Recording

In this lesson, you'll learn how to rehearse and record slide shows in advance. You'll also learn about alternative presentation options, such as creating a video of your presentation or presenting your slide show online to remote audiences. Finally, you'll learn how to customize your presentation with hidden or rearranged slides.



Sharing Presentations

PowerPoint offers several options to enhance or even totally change the way you deliver presentations. Instead of presenting your slide show normally, you can choose to present it as a video, or even present it live online so that others can view it remotely. No matter how you choose to give your presentation, you can enhance it by customizing your slide show to remove or reorder slides. All of these options can help you give a polished and professional presentation.

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