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Microsoft Word 2013

Word Basics

Getting to Know Word

Word 2013 is very similar to Word 2010. If you've previously used Word 2010, Word 2013 should feel very familiar. But if you are new to Word, or have more experience with older versions, you should first take some time to become familiar with the Word 2013 interface.



Creating and Opening Documents

There are several ways to begin working with a document in Word 2013. You can choose to create a new document—either with a blank document or a pre-designed template—or open an existing document from your computer or SkyDrive.




Saving and Sharing

There are several different ways to save a document. As in previous versions of Word, you can save files locally to your computer. But unlike older versions, Word 2013 also lets you save a document to the cloud using SkyDrive, which allows you to access and edit your document from anywhere.





Text Basics

Once you become familiar with the basics of text, you'll be able to create clean and professional documents in Word. Basic tasks include the ability to add, delete, and move text, as well as how to find and replace specific words or phrases.





Formatting Text

In Word, you have many options for adjusting the font of your text including size, color and inserting special symbols. You can also adjust the alignment of the text to change how it is displayed on the page.





Page Layout

The commands you will use to modify page layout and formatting are found in the Page Setup group on the Ribbon. These commands allow you to make adjustments to a page's orientation, margins, and size.




Printing Documents

When preparing to print a document, you'll need to decide whether the information on the page will print as expected or if adjustments need to be made. The Print pane allows you to preview and modify the document before printing.





Working With Text

Indents and Tabs

Indenting text adds structure to your document by allowing you to separate information. Whether you'd like to move a single line or a whole paragraph, you can use the tab selector and the horizontal ruler to set tabs and indents.


 Line and Paragraph Spacing

As you design your document and make formatting decisions, you will need to consider the line and paragraph spacing. You can increase spacing to improve readability, or reduce it to fit more text on the page.





Bulleted and numbered lists can be used in your documents to outline, arrange and emphasize text. In this lesson, you will learn how to modify existing bullets, insert new bulleted and numbered lists, select symbols as bullets, and format multilevel lists.





Adding hyperlinks to text can provide access to websites and email addresses directly from your document. There are a couple of ways to insert a hyperlink into your document. Depending on how you want the link to appear, you can use Word's automatic link formatting or convert text into a link.





Adding breaks to your document can make it appear more organized and improve the flow of text. Depending on how you wish to change the pagination or formatting of your document, you can apply a page break or a section break.





Sometimes the information you include in your document is best displayed in columns. Not only can columns help improve readability, but some types of documents (like newspaper articles, newsletters, and flyers) are often written in column format. Word also allows you to adjust your columns by adding column breaks.



Headers, Footers, and Page Numbers

The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain additional information such as page number, date, author's name, footnotes, and more, which can help keep longer documents organized and make them easier to read. Text entered in the header or footer will appear on each page of the document.


Working with Objects

Pictures and Text Wrapping

Adding pictures to your document can be a great way to illustrate important information or add decorative accents to existing text. Used in moderation, pictures can improve the overall appearance of your document.



Formatting Pictures

There are a variety of ways to format the pictures in your document. Depending on how the images are used and where they are placed, you can use Word's picture tools to personalize and modify them in interesting ways.




Background Removal

Removing the background from an image can give it a cleaner appearance. If you're printing your document, it can also save ink.





You can add a variety of shapes to your document including arrows, callouts, squares, stars, flowchart shapes, and more. Want to set your name and address apart from the rest of your resume? Use a line. Need to create a diagram showing a timeline or process? Use the flowchart shapes. While you may not need shapes in every document you create, they can add visual appeal and clarity.




Text Boxes and WordArt

Text boxes can be useful for drawing attention to specific text. They can also be helpful when you need to move text around in your document. Word allows you to format text boxes and the text within them as WordArt.




Arranging Objects

In Word, a page may have multiple objects, such as pictures, shapes and text boxes. You can arrange the objects the way you want by aligning, ordering, rotating, and grouping them in various ways.





A table is a grid of cells arranged in rows and columns. Tables are useful for various tasks such as presenting text information and numerical data. In Word, you can create a blank table, convert text to a table, and apply a variety of styles and formats to existing tables.




A chart is a tool you can use to communicate data graphically. Including a chart in your document can allow your reader to see the meaning behind the numbers, and it can make showing comparisons and trends easier.





Reviewing Documents and Collaboration

Spelling and Grammar

Worried about making mistakes when you type? Don't be. Word provides you with several proofing features—including the Spelling and Grammar tool—that can help you produce professional, error-free documents.



Track Changes and Comments

Suppose someone asked you to proofread or collaborate on a document. If you had a printed copy, you might use a red pen to cross out sentences, mark misspellings, or add comments in the margins. Word allows you to do all of these things electronically using the Track Changes and Comments features.




Finalizing and Protecting Documents

Before sharing a document, you'll want to make sure that it doesn't include any information that you wish to keep private. You may also wish to discourage others from editing your file. Fortunately, Word includes several tools to help finalize and protect your document.



Doing More with Word

SmartArt Graphics

SmartArt allows you to communicate information with graphics instead of just using text. There are a variety of styles to choose from, which you can use to illustrate many different types of ideas.





A style is a pre-defined combination of font style, color, and size that can be applied to any text in your document. Styles can help your documents achieve a more professional appearance.





A theme is a set of colors, fonts, and effects that determine the overall look of your document. Themes are a great way to change the tone of your entire document quickly and easily.




Mail Merge

Mail merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet.


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