The Director of College Services, shall be the College's designate in dealing with alcohol-related events at the College. The Director shall support the S.S.F. and the Alcohol Events Committee to maintain the Alcohol Protocol (Appendix D) that ensures responsible serving practices, training, transportation, security, conflict resolution, as well as identifying programs and activities to reduce any alcohol abuse and educate the Seneca Community.
The College will work with the S.S.F. to ensure that all appropriate mechanisms are put in place to record, report, receive, investigate, resolve and reduce situations/incidents that may be seen as a violation of the Liquor Licence Act or related College policies through the Resolution, Equity and Diversity Centre.
No person shall have or consume alcohol on campus in any place other than in an officially licensed area as outlined in the liquor licence permits owned by Seneca College and the Seneca Student Federation Incorporated. (S.S.F.) (see "Appendix A" for specific locations), or an authorized private function in conjunction with a special occasion permit or a private residence.
The College, S.S.F. and Alcohol Events Committee (Appendix B) will coordinate with the Residence and Conference Centre to establish appropriate support and enforcement mechanisms to ensure no person shall have or consume alcohol in the residence lobbies and or common areas.
1. Licence Holder / Event Organizer
It is understood that the liquor licence holder / event organizer will ensure that all alcohol related operational procedures must incorporate the requirements of the Ontario Liquor Licence Act, its regulations and any related College policies, procedures and protocols. Additionally it is understood that the licence holder / event organizer assumes all responsibility / liability and will be held responsible for compensation due to personal injury or property damage arising as a result of alcohol being provided at the event (Appendix C)
2. Underage Students in Licensed Facilities or Attending Licensed Events
The Liquor Licence Act allows persons under the age of 19 to be present in licensed facilities although the licence holder may elect to restrict entry to those of the legal drinking age. Through the appropriate approval processes established by the Alcohol Events Committee, underage attendance may be permitted in licensed facilities so long as the licence holder satisfies the Alcohol Events Committee it has mechanisms in place aimed at preventing under age patrons from receiving/drinking alcohol.
3. Special Events
All events outside of the normal operation of the Student Pubs at Seneca College must be proposed in writing using an Alcohol Event Approval Form to the S.S.F. in a timely manner prior to the scheduled event and then presented to the Alcohol Events Committee for discussion/approval or denial. Where the College holds functions at locations other than the licensed locations identified in this policy, the College, or an affiliated Organization/Group/Department/Faculty will be required to obtain a Special Occasion Permit (SOP).
4. High Risk Special Events
In addition to procedures established by the Seneca Security Services and S.S.F. Protocols, requests for Special events (including all band concerts) must be submitted to the Alcohol Events Committee normally, thirty (30) days in advance. Once approved, the S.S.F. and Seneca Security will determine what if any additional resources are required (uniformed or non-uniformed officers) beyond those normally provided. Where additional officers are required, the individual or organization sponsoring the event will be responsible for compensation for the additional safety-related staffing.
5. Off Campus Events
Where alcohol is consumed and the events are held in a location other than a private place, residence, a licensed establishment or under the authority of a caterer's endorsement.
- No individual or organization shall use the name of the College and/or S.S.F. for such application for a special occasion or equivalent license without the prior approval of the College or the S.S.F.
- When off-campus events are advertised contrary to the requirements of this Policy, the College will not permit advertisement of the event on campus, the on-campus sale of tickets, or access to buses or other conveyances for the event to come on campus.
- Any unauthorized vehicle sent to Seneca College by any off campus bar / group event organizer for the purpose of transporting individuals to their privately owned club or bar will not be permitted on College Property.
- Bus trips to bars or drinking establishments or other events where alcohol is the primary focus will not be permitted.
- Events where alcohol is the primary focus will not be permitted, advertised, promoted or endorsed in any manner.
6. Special Occasion Permits
Subject to the approval of the S.S.F. and/or the College, through the Director of College Services, an application for a Special Occasion Permit (SOP) may be made by organizations, departments and others affiliated with the College.
Although the College may set conditions and guidelines for the sale and service of alcohol during a Special Occasion Permit event, it is the organizer who is responsible for meeting the obligations under the Act and is considered the licensee for that event.
Depending on the location and type of function Pub Staff/Security/Police may be required. Seneca Security Services will provide assistance, to any organization requesting such assistance, by assigning uniformed or non-uniformed officers for any College alcohol event or private function. The individual or organization requesting such services will be responsible for compensation.
8. Best Practices
It is incumbent upon the organizer of any event at which alcohol is served to meet all the requirements of the Alcohol Policy and follow best practice procedures in order to mitigate risks with respect to the service and consumption of alcohol. As such, organizers are required to comply with the following:
- The consumption of alcoholic beverages will not be the primary focus of the event;
- A guest sign-in procedure must be maintained for all special events.
- Alcohol will not be used to promote the event;
- Alternatives to alcohol must be offered;
- The service of alcoholic beverages will be managed responsibly and all staff who serve alcohol will be appropriately trained (e.g. Smart Serve, crowd control and emergency procedures);
- Special occasion permit holders and Licensee's and their staff, will be responsible for the actions and the well being of their patrons and invited guests during and after the function; (See "Appendix C")
- Event organizers will be responsible for all extra costs of staffing incurred by other departments within the College including Residence(s).
All advertising of alcohol-related events must conform to the regulations set out in the Liquor Licence Act of Ontario and any applicable College and S.S.F. policies.
- Advertising of events, in which the consumption of alcohol is expected, shall be done in a responsible manner.
- The College retains editorial control of any alcohol awareness and/or education sponsored by brewers and distillers posted on College property.
- Sponsorship by breweries, distilleries, manufacturers or representatives of alcoholic beverages with respect to an event (alcohol related) will be brought forward to the Alcohol Events Committee for consideration.