COVID-19 Vaccination Policy

Purpose

To continue to protect the health and safety of the Seneca community from the spread of COVID-19, this policy provides direction on the conditions under which individuals will be permitted on Seneca’s campuses.

Scope

This policy applies to all Seneca students, including students participating in work placements or in varsity sports, employees, clients, contractors, visitors and/or any other attendees on Seneca campuses, at affiliated facilities and in student residences. This policy may be amended to reflect revised public health guidance. 

Key definitions

Accepted vaccine

A COVID-19 vaccine that has been authorized for use by Health Canada. 

Campus(es)

Seneca owned or leased grounds, buildings, instructional spaces and student residences. 

Client(s)

An individual or company that comes on campus to access educational services provided by Seneca. 

Contractor(s)

An individual or company that provides services, materials and/or labour on campus.

Creed/religion exemption

Grounds to be exempted from getting a COVID-19 vaccine based on an established, personally held creed or religion. 

Fully vaccinated

Seneca follows the Ontario government’s definition of being fully vaccinated, presently defined as:

  • two doses in any combination of a COVID-19 vaccine authorized by Health Canada
  • one or two doses of a COVID-19 vaccine not authorized by Health Canada followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada
  • three doses of a COVID-19 vaccine not authorized by Health Canada

An individual is considered fully vaccinated 14 days after receiving their completion dose. 

Medical exemption

Grounds to be exempted from getting a COVID-19 vaccine based on the risk of substantive and significant injury and/or disability in accordance with Government of Ontario direction. 

Proof of vaccination

Proof of vaccination, in the form of an official dose administration receipt, is required by all individuals coming on campus.

Undue hardship

Special or specified circumstances that partially or fully exempt a person or organization from performance of a legal obligation so as to avoid an unreasonable or disproportionate burden or obstacle.

Visitors and/or any other attendees

Individuals seeking to enter Seneca campuses who are not Seneca students, employees, clients or contractors; individuals seeking to enter Seneca’s student residences who do not live or work in those facilities.

Policy

1. Policy Statement

2. Accepted vaccines

  1. Seneca will accept the COVID-19 vaccines authorized by Health Canada.
  2. Individuals who have been vaccinated with a vaccine other than those authorized by Health Canada will not be allowed on campus until 14 days after having received: a) one dose of a COVID-19 mRNA vaccine authorized by Health Canada or b) three doses of a COVID-19 vaccine not authorized by Health Canada.

3. Proof of COVID-19 vaccination

  1. Individuals coming on campus will be required to provide proof of having been fully vaccinated.
  2. Individuals coming on campus will be required to upload their dose administration receipt in a manner directed by Seneca.
  3. Personal health information, including attestations and other proofs of vaccination, collected by Seneca will be stored in accordance with Seneca’s Freedom of Information and Protection of Privacy Policy and Personal Health Information Protection Act Statement.
  4. Individuals’ private health information will not be disclosed alongside any other identifying data.
  5. Individuals who make false attestations about, or provide false documents related to, being vaccinated may be subject to expulsion for students, termination for employees, voiding of contracts for clients and contractors and removal/restriction from campus for visitors and/or any other attendees; such individuals could also be at risk of criminal liability. In extraordinary circumstances, at the sole discretion of Seneca, it may choose a lesser discipline or sanction. 

4. Exemptions

  1. Seneca will consider on an individual basis requests from students and employees for exemptions on medical grounds and/or because of their creed/religion.
  2. To continue to protect the health and safety of the campus community, at the sole discretion of Seneca, students or employees with an approved exemption to being vaccinated may be accommodated through measures other than being granted access to campus. 
  3. Requests for medical exemptions will be considered upon completion and presentation of Seneca’s Request for Medical Exemption form. Seneca reserves the right to have the form reviewed by applicable medical specialists.
  4. Requests for creed/religion exemptions will be considered upon completion and presentation of Seneca’s Request for Creed/Religion Exemption form. Seneca reserves the right to make the appropriate inquiries to verify the authenticity of a creed/religion-based claim.
  5. Exemptions will not be extended to clients, contractors, visitors and/or any other attendees. 

5. Accommodations for students and employees

  1. Only those students and employees with a medical and/or creed/religion exemption will be considered for an accommodation.
  2. To continue to protect the health and safety of the campus community, at the sole discretion of Seneca, students or employees with an approved exemption to being vaccinated may be accommodated through measures other than being granted access to campus. 
  3. Individuals who receive a medical and/or creed/religion-based exemption and are legally required to be accommodated will be accommodated to the point of undue hardship.
  4. Accommodations will not be extended to clients, contractors, visitors and/or any other attendees. 

6. Clients, contractors, visitors and/or any other attendees

  1. Clients who choose not to be fully vaccinated will not be allowed on Seneca campuses.
  2. Contractors must ensure that all of their employees on Seneca campuses are fully vaccinated. Individuals not fully vaccinated will not be allowed on Seneca campuses.
  3. Sending an employee who is not fully vaccinated to a Seneca campus will be deemed cause for Seneca to terminate the contract with that contractor.
  4. Until further notice, Seneca campuses will not be open to visitors and/or any other attendees with the exception of individuals on approved official Seneca business.
  5. Approved visitors and/or any other attendees must comply with this policy. 

Supporting documentation

  • None

Related Seneca policies


Approval Date: October 2021