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Message from the Dean

Welcome to the Faculty of Continuing Education and Training's resources page for part-time faculty. Here you will find important information on procedures, policies, and resources to support you during your term. Thank you for teaching with us and we hope you have a great term.
— Jeff McCarthy, Dean, Faculty of Continuing Education and Training


What's New on the Site?


Teaching an Online Self-Directed (Ontario Learn) course through Online Studies?

You will receive a separate email with further instructions. Please contact Noorie.Sarif@senecacollege.ca if you have further questions or need assistance.


Teaching with FCET: Getting Started

Set-up or Reactivate Your Seneca Account

New Faculty
You should receive an activation email with your login information within 24 hours of your contract approval. If not, please contact the Service Desk at 416-491-5050 ext. 22129 or servicedesk@senecacollege.ca.

You should also receive a second email from HR with a link to submit your DOB and SIN number. If you have not received this email after receiving your login information, please wait 24hrs before contacting your APM/Coordinator.

Returning Faculty
If you don't remember your login details, please contact the Service Desk:

Contract Information

When the course is approved to run, you will be notified by your APM/Coordinator and a contract will be created for you, giving you access to My.Seneca Blackboard within 24 hours. Ideally, this will happen within the week prior to your course start date. After your first class, you will receive a copy of your contract to sign via Adobe Sign. Please ensure you read the contract language and notify your coordinator/manager with any specific questions. This generally happens within the first 48 hours after your first class.

Mandatory Training Modules

As a condition of employment, you must, within two (2) weeks of the start of your employment, complete mandatory online training for the following:

Please note: You will be prompted to log in.

Access your course, email, and employee account

My.Seneca is your information centre where you will have access to:

Textbooks and Resources

Delivery Modes

We have various delivery modes for our courses. Two of the most popular are Online Virtual Classroom and Online Self-Directed.

  • Online – Virtual classroom: provides students with an opportunity to attend a weekly online class at a scheduled day and time. These classes combine real-time activity led by an instructor and self-directed study
  • Online – Self-directed: provides students with significant flexibility to learn and study at their desired time. There are no scheduled attendance requirements (some exceptions apply); however, students are encouraged to familiarize themselves and comply with the course outline details and deadlines. Students may interact with their instructor or each other through the Learning Management System, including Blackboard discussion boards, email or other technologies

     Guidelines for Online Virtual Classrooms

If you are scheduled to teach an Online Virtual Classroom course, please have a look at the following guidelines to ensure you are familiar with the expectations of this delivery mode.

If you are scheduled to facilitate an Online Self-Directed course, you will receive an email with further information.

Technical Requirements for Online Learning

All students who will be entering or continuing at Seneca will require the following technical requirements for online learning found here.

Collaboration Tools

The range of teaching and learning technologies available to you as Seneca faculty is vast and the possibilities can seem endless. Please click here for more information on technologies available to you as faculty.

Seneca’s Educational Technology Advisory Committee has developed an Educational Technology Tool Finder. This tool finder will guide you through popular tools used by Seneca faculty and students for increasing engagement and collaboration in their teaching and learning and strengthening digital literacies. For each available tool, you will find brief descriptions, examples in practice, and login information if applicable.


Important Dates

Week Event Date
Week 1 Start of Fall 2020 Term (2207) Sat, Sep 12
Week 5 Grade Rosters for (2207) Term - For 7 Week Courses (Starting in Sep) Fri, Oct 16
Week 9-12 Student Surveys Mon, Nov 9 - Fri, Dec 4
Week 9 Winter Term (2211) Registration start Mon, Nov 9
Week 12-14 Grade Rosters for (2207) Term - For 14 Week courses Wed, Dec 2 – Tue, Dec 15, 12:00 pm
For Seneca’s grading policy, please refer to this link. Submit grade breakdown to your Program Assistant. Call your Academic Program Manager or Program Coordinator in advance if you are unable to meet these deadlines.
Week 13 Final Assessment Period Mon, Dec 7 - Sun, Dec 13
Final assessments are typically administered on the last day of classes.
Week 13 End of Fall 2020 Term (2207) Sun, Dec 13
Week 14 FCET Promotion Meetings Wed, Dec 16 & Thu, Dec 17
Week 15 Grades Available Online for Students Mon, Dec 21
Supplemental/
Deferred Exam (2207)
Week of Jan 4
Supplemental/Deferred exams will be dealt with by program areas on a case by case basis
Week 1 Start of Winter 2021 Term (2211) Fri, Jan 15
Statutory Holidays
(Your program area will communicate make up class options if your class is affected by a stat holiday closure.)
Thanksgiving Day – Mon, Oct 12 (no classes Sat, Oct 10 – Mon, Oct 12)
Holiday Break – College closed – Thu, Dec 24, 2020 – Sun, Jan 3, 2021



Policies and Procedures

Student Academic Accommodations

Counselling and Accessibility Services offers support for current students trying to manage the complexities of college life. Students are seen on a voluntary basis. Some students may have functional limitations that impact their ability to fully engage with their academic work. Identifying the appropriate academic accommodations for a student with a disability in the postsecondary environment is critical to ensure students are supported during their time at Seneca. Our counsellors work with students to identify individual accommodation needs so that students can more fully participate in their academic studies.

  • Within our completely online learning environment, faculty are now responsible for setting up/providing/meeting any accommodations provided to students in their course. If a student(s) in your course has an academic accommodation, you will receive an accommodation form for that individual.
  • To assist you in supporting your students with accommodations, please refer to The Teaching & Learning Centre's Academic Accommodations – Guide to Support Faculty. Below are some points to be highlighted:
    • Familiarize yourself with the approved academic accommodations received for students.
    • In the first or second class, an announcement can be made offering students the opportunity to schedule a time to connect for any concerns or questions they may have. The announcement could also be posted on the course website.
  • Here is an example of an announcement: Students who have academic accommodation are welcome to contact me directly to schedule a time to discuss any of your academic accommodations. I will arrange for your academic accommodations received from Counselling and Accessibility Services for the course and assessments for the course.
    • If you have questions regarding accommodations, you can email the Counsellor identified on the student’s accommodation letter and email senecacnas@senecacollege.ca or contact your Program Assistant for guidance.

Please review Seneca's Accessibility Policy for more information on Student Academic Accommodations and AODA compliance in your course.

Academic Policies

Seneca’s policies have been developed to ensure the health, safety and security of all students, faculty and staff, and Seneca’s successful operation as a postsecondary academic institution and employer.

The following policies are highlighted to help ensure consistency in the delivery of course material and the assessment of students enrolled in Continuing Education courses and programs.

For a complete list of college policies relating to Academics and Student Services, Human Resources, and Operations and Finance, please visit the college's policies webpage.

My.Seneca Minimum Requirements

Students benefit from a consistent approach in the use of My.Seneca. To support this, please review the My.Seneca Minimum Requirements policy and ensure you meet these requirements by the first day of the course, where applicable.

Please note there may be additional program-specific My.Seneca requirements. Any program-specific My.Seneca requirements will be communicated to you by your Coordinator or APM.

The Teaching and Learning department offers occasional workshops on BlackBoard. If you require an individual consultation, please email teaching@senecacollege.ca.

Student Assessment

Effective and timely feedback is critical in the learning process. Seneca's Student Assessment Policy provides a framework to support consistent assessment and evaluation practices across the college. Please ensure your course assessments assess the course learning outcomes and align with the principles outlined in this policy.

If you have any questions about program-specific student assessment, please contact your coordinator or APM.

Current faculty can also visit Teaching and Learning for various resources and guidelines for creating creating assessments.

Grading

Grades provide feedback to students on how they are progressing towards the learning outcomes of a program of study and are the primary way we measure student success. To this end, it is important to communicate up-to-date grade information with your students throughout the term.

Please review the College's Grading Policy before your course start date. For specific information on grading for a particular course – including credit status and modes of evaluation – please review the subject outline.

On occasion, students may be issued specific designations such as INC or DEF. More information on these designations can be found here.

My.Seneca includes a robust Grade Centre, which provides students with a breakdown of how they will be evaluated in a course, including detailed information on individual assessments and corresponding grades. The Grade Centre is also used to calculate final marks.

Please note: My.Seneca Grade Centre is the only college-approved method to share assessment marks with students.

Academic Integrity

Seneca's Academic Integrity (AI) policy helps maintain a high standard of academic integrity across the college community and provides the foundation for research, teaching, learning and working practices. Please familiarize yourself with this policy in advance of your course start date.

To report a potential AI offense, submit a completed Academic Integrity Report (available under Supporting Documentation) to your Coordinator/APM within 5 days of the offense. FCET’s AI committee convenes on a regular basis to review submitted cases. Your familiarity with the AI policy, procedures and sanctions will ensure the committee can handle cases and communicate rulings to students in a timely manner.

The following resources can help current students and faculty navigate Academic Integrity:

  • Academic Integrity at Seneca provides students and faculty with badges upon the completion of various Academic Integrity modules. The page also provides additional resources and useful definitions.
  • Seneca Libraries provides faculty and students with online guides for various citation styles.

Faculty Observation Guidelines/Expectations

A classroom observation may be scheduled with new faculty in the first two teaching terms, and periodically with returning faculty. Faculty Observations are a two-way learning opportunity, where faculty can showcase their talents and receive feedback on their instructional style, while sharing any concerns or feedback they have with the program area.

Please review FCET’s Faculty Observation guidelines in advance of your scheduled observation and contact your Coordinator/APM if you have any questions.

Course Assessment Surveys

Every term, Seneca’s Centre for Institutional Data and Enterprise Analytics (C-IDEA) administers a Course Assessment Survey (CAS) to all students enrolled in a course offered by FCET. The survey gives students an opportunity to provide their input about the courses they are taking and to give you valuable feedback to help direct your teaching strategies.

This survey is administered online. Students receive a unique link at their My.Seneca email address and can complete the survey starting Week 9 until Week 12.

Survey results will be shared with you. Only courses that receive 5 or more assessments will be included. Response rates are highest in those courses in which the instructor encourages and reminds their students to participate.

End-of-term procedures

At the end of the term, you will enter student grades for departmental approval online in the Faculty Centre Grade Roster in i3.

In the weeks leading up to the end of the term, your program area will communicate grade submission requirements, including documentation, the Grade Roster access window and, if applicable, the date(s) of your program area's Promotional Meetings.

Promotional Meetings are an opportunity for faculty and coordinators/APMs to discuss grading issues. Promotional Meetings are also an opportunity to connect with other faculty and participate in Professional Development.

Additional Resources

Student Services

Contact Us

For program specific questions, please contact your program area.

For general CE questions:

We’re open virtually Monday to Friday from 9 a.m. to 8 p.m. and Saturday to Sunday from 8 a.m. to 2 p.m.

Our team of Customer Engagement Specialists is here to help you! Connect with us via: