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Welcome to the Faculty of Continuing Education and Training's resources page for part-time faculty. Here you will find important information on procedures, policies, and resources to support you during your term. Thank you for teaching with us and we hope you have a great term.


Message from the Dean

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- Jeff McCarthy, Dean, Faculty of Continuing Education and Training


What's New on the Site?

  • Check out Faculty Guidelines

Teaching an Online Self-Directed (Ontario Learn) course through the Centre for Flexible Learning?

You will receive a separate email with further instructions. Please contact Noorie.Sarif@senecacollege.ca if you have further questions or need assistance.


Getting Started Checklist

Start of Term Contract, setup login, training modules, course and profile access My Seneca guidelines
Midterm Accommodations, student surveys
End of term Grading, promos

Set-up or Reactivate Your Seneca Account

New Faculty
You should receive an activation email with your login information within 24 hours of your contract approval. If not, please contact the Service Desk at 416-491-5050 ext. 22129 or servicedesk@senecacollege.ca.

You should also receive a second email from HR with a link to submit your DOB and SIN number. If you have not received this email after receiving your login information, please wait 24hrs before contacting your APM/Coordinator.

Returning Faculty
If you don't remember your login details, please contact the Service Desk:

Contract Information

When the course is approved to run, you will be notified by your APM/Coordinator and a contract will be created for you, giving you access to My.Seneca Blackboard within 24 hours. Ideally, this will happen within the week prior to your course start date. After your first class, you will receive a copy of your contract to sign via Adobe Sign. Please ensure you read the contract language and notify your coordinator/manager with any specific questions. This generally happens within the first 48 hours after your first class.

Mandatory Training Modules

As a condition of employment, you must, within two (2) weeks of the start of your employment, complete mandatory online training for the following:

Please note: You will be prompted to log in.

Access your course, email, and employee account

My.Seneca is your information centre where you will have access to:

FCET Website and Delivery Modes

  • Course offerings are listed on website... delivery mode specified beside the section.. Delivery mode overview

Delivery Modes

We have various delivery modes for our courses. Two of the most popular are Online Virtual Classroom and Online Self-Directed.

  • Online – Virtual classroom: provides students with an opportunity to attend a weekly online class at a scheduled day and time. These classes combine real-time activity led by an instructor and self-directed study
  • Online – Self-directed: provides students with significant flexibility to learn and study at their desired time. There are no scheduled attendance requirements (some exceptions apply); however, students are encouraged to familiarize themselves and comply with the course outline details and deadlines. Students may interact with their instructor or each other through the Learning Management System, including Blackboard discussion boards, email or other technologies

Guidelines for Online Virtual Classrooms

If you are scheduled to teach an Online Virtual Classroom course, please have a look at the following guidelines to ensure you are familiar with the expectations of this delivery mode.

If you are scheduled to facilitate an Online Self-Directed course, you will receive an email with further information.

Technical Requirements for Online Learning

All students who will be entering or continuing at Seneca will require the following technical requirements for online learning found here.

Classroom Resources


Academic Policies

Seneca’s policies have been developed to ensure the health, safety and security of all students, faculty and staff, and Seneca’s successful operation as a postsecondary academic institution and employer.

The following policies are highlighted to help ensure consistency in the delivery of course material and assessment of students enrolled in Continuing Education courses and programs.

For a complete list of college policies relating to Academics and Student Services, Human Resources, and Operations and Finance, please visit the college's policies webpage.

My.Seneca Minimum Requirements

Students benefit from a consistent approach in the use of My.Seneca. To support this, please review the My.Seneca Minimum Requirements policy and ensure you meet these requirements by the first day of the course, where applicable.

Please note there may be additional program-specific My.Seneca requirements. Any program-specific My.Seneca requirements will be communicated to you by your Coordinator or APM.

The Teaching and Learning department offers occasional workshops on BlackBoard. If you require an individual consultation, please email teaching@senecacollege.ca.

Accommodations

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Student Assessment

Effective and timely feedback is critical in the learning process. Seneca's Student Assessment policy provides a framework to support consistent assessment and evaluation practices across the college. Please ensure your course assessments assess the course learning outcomes and align with the principles outlined in this policy.

If you have any questions about program-specific student assessment, please contact your coordinator or APM.

Current faculty can also visit Teaching and Learning for various resources and guidelines for creating alternatives to traditional assessments.

Grading

Grades provide feedback to students on how they are progressing towards the learning outcomes of a program of study and are the primary way we measure student success. To this end, it is important to communicate up-to-date grade information with your students throughout the term.

My.Seneca includes a robust Grade Centre, which provides students with a breakdown of how they will be evaluated in a course, including detailed information on individual assessments and corresponding grades. The Grade Centre is also used to calculate final marks.

Please note: My.Seneca Grade Centre is the only college-approved method to share assessment marks with students.

For more detailed information on Grading for a particular course – including credit status and modes of evaluation – please review the subject outline.

Grading Policy

The college's Grading Policy helps faculty maintain standards for assigning grades to recognize student achievement in a course or program. Please review this document carefully before your course start date.

On occasion, students may be issued the following designations, which can be found here.

Academic Integrity

Seneca's Academic Integrity (AI) policy helps maintain a high standard of academic integrity across the college community and provides the foundation for research, teaching, learning and working practices. Please familiarize yourself with this policy in advance of your course start date.

To report a potential AI offense, submit a completed Academic Integrity Report (available under Supporting Documentation) to your Coordinator/APM within 5 days of the offense. FCET’s AI committee convenes on a regular basis to review submitted cases. Your familiarity with the AI policy, procedures and sanctions will ensure the committee can handle cases and communicate rulings to students in a timely manner.

The following resources can help current students and faculty navigate Academic Integrity:

  • Academic Integrity at Seneca provides students and faculty with badges upon the completion of various Academic Integrity modules. The page also provides additional resources and useful definitions.
  • Seneca Libraries provides faculty and students with online guides for various citation styles.

Faculty Observation Guidelines/Expectations

A classroom observation may be scheduled with new faculty in the first two teaching terms, and periodically with returning faculty. Faculty Observations are a two-way learning opportunity, where faculty can showcase their talents and receive feedback on their instructional style, while sharing any concerns or feedback they have with the program area.

Please review FCET’s Faculty Observation guidelines in advance of your scheduled observation and contact your Coordinator/APM if you have any questions.

Student Feedback Surveys

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End-of-term procedures

At the end of the term, you will enter student grades for departmental approval online in the Faculty Centre Grade Roster in i3.

In the weeks leading up to the end of the term, your program area will communicate grade submission requirements, including documentation, the Grade Roster access window and, if applicable, the date(s) of your program area's Promotional Meetings.

Promotional Meetings are an opportunity for faculty and coordinators/APMs to discuss student grading issues and finalize grades before they are approved and made available to students. Promotional Meetings are also an opportunity to connect with other faculty and participate in Professional Development.

Important Dates

Event Date
Start of Fall 2019 Term (2197) Weekend of Sep 6
Student Surveys TBD
Winter Term (2201) Registration start Mon, Nov 4
Exam Dates Exams are administered the last day of classes. Please return any assignments/projects to students in class, do not leave them in the FCET office for pick-up.
Grade Rosters for (2197) Term - For 7 Week Courses (Starting in Sep) Fri, Oct 11
Grade Rosters for (2197) Term - For 14 Week courses Mon, Dec 2 – Mon, Dec 16, 10:00 am
For Seneca’s grading policy, please refer to this link. Submit grade breakdown to your Program Assistant. Call your Academic Program Manager or Program Coordinator in advance if you are unable to meet these deadlines.
FCET Promotion Meeting Tue, Dec 17 & Wed, Dec 18
Grades Available online for students Fri, Dec 20
Start of Winter Term (2201) Weekend of Jan 10
Supplemental/
Deferred Exam Night (2197)
Mon, Jan 13, 2020
Deferred: 6:00 pm – 9:00 pm (Test Centre)
Supplemental: 7:00 pm – 10:00 pm (Test Centre)
Statutory Holidays Thanksgiving Day – Mon, Oct 14 (no classes Sat, Oct 12 – Mon, Oct 14)
Holiday Break – College closed – Tue, Dec 24, 2019 – Wed, Jan 1, 2020