Seneca College is subject to Ontario's Freedom of Information and Protection of Privacy Act (FIPPA).
FIPPA has two primary objectives
- To provide individuals with a right of access to certain information held by the College; and
- To protect the privacy of individuals with respect to personal information held by the College.
FIPPA also outlines the College's obligations concerning the collection, use, disclosure, retention and disposal of all personal information it keeps, as well the regulations surrounding the access of an individual to their own personal records. Seneca College regards all personal information as confidential, and protects the privacy of both staff and students.
Informal Requests for General Information
In many cases, the information you are looking for may already be available, for example, on the college’s website. Before making a formal request for access to information under the Act, contact the department or faculty you believe has the information you are looking for and ask if they are able to provide you the information.
If the information is readily available then the department or faculty will direct you to the information, or where appropriate, send the information to you.
Formal Freedom of Information Requests
To make a request under FIPPA, please follow the steps below and forward your request to:
The Seneca Privacy Office
8 The Seneca Way
Markham, ON L3R 5Y1
Seneca College will only process your request if all of the following conditions are met:
- The request is received in writing [Freedom of Information Access Request Form (PDF)]. If you do not use the Request Form, make sure your written request states that the request is being made under FIPPA;
- The $5.00 applicable fee for your written request (cheque or cash) has been received by the Privacy Officer (please make cheque payable to “Seneca College”); and,
- You have provided sufficient detail to enable an experienced employee at the college with a reasonable amount of effort, to identify the information/record you are requesting. Note: do not frame your request in the form of a question.
Typically, every reasonable effort is made to respond to your request within 30 calendar days from the date the college receives your request. However, there are circumstances under the legislation where the college is permitted to extend the time beyond the 30 days. There may be additional fees authorized by Ontario Regulation 460 related to your request.
Your request will be reviewed by the College in accordance with FIPPA. Once a determination has been made, a decision letter will be sent to you. This letter will outline all of the details of the decision, including any exemptions that may apply, a calculation of any incurred fees, and if applicable, a schedule of disclosure, and directions regarding the actual access to the identified records.
Please note that if your request for records results in a large disclosure of documents, you may be asked to pay a deposit for the costs of copying such records prior to your request being completed. All outstanding fees incurred must be paid prior to disclosure.