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Research Ethics Board

Research Ethics Approval Process

The purpose Seneca College's Research Ethics Board (REB) is to ensure research involving humans conducted under the auspices, or on the premises, of Seneca College meets high scientific and ethical standards that respect and protect participants. The REB reviews research projects to ensure adherence with the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans. All research involving human participants must undergo REB review and receive approval before participant recruitment and/or data collection may commence.

Seneca College's REB meets face-to-face once monthly throughout the academic year. The REB Coordinator will communicate rejections, approvals and requests for revision within approximately 10 business days depending on the type of application submitted.

REB Guidelines

When conducting research with human subjects, Seneca REB Approval is required for the following:

  • Research activities are independent of a course and conducted by Seneca students and/or faculty - REB Form 1
  • Research activities are a part of a course and conducted by Seneca students and/or faculty (Course-based student research) - REB Form 2
  • A similar project has been approved by another REB - REB Form 3
  • Information is collected directly from Seneca subjects or from existing Seneca records
  • Data collected from participants will be published

The Seneca REB only accepts electronic copies of documents. Please complete all parts and submit the full application along with the relevant appendices in electronic format to REB@senecacollege.ca.

You will receive email acknowledgement of your application within 2 business days after the submission deadline date. This email will notify you if your application is complete and has been assigned for review or if you are required to modify your submission.

REB Application Submission Process

The Seneca REB only accepts electronic copies of documents. Once you have completed the appropriate form for your research study, please submit the full application along with the relevant appendices in electronic format to the Research Ethics Board.

You will receive an email acknowledgement of your submission within 2 business days of the submission deadline. This email will notify you if your application is complete and has been assigned for review or if you are required to modify your submission.  

REB Forms

Form 1 - Application for Approval 
This form should be used by both internal and external applicants to obtain approval for research being conducted by or with Seneca faculty, staff and/or students. 

Form 1A - Application for Amendment and/or Renewal
This form should be used by both internal and external applicants to renew and/or amend research studies that have been previously approved by the Seneca REB. 

Form 2 - Application for Approval of Course-Based Research
This form should be completed by faculty members for student course-based research at Seneca that involves the collection of data from human subjects by students for educational purposes; meaning, research conducted by students under the supervision of a course instructor and as part of a normal course/program curriculum.

Form 3 - Application for Research Approved by Another Institution 
This form should be used by both internal and external applications to obtain approval for research being conducted by or with Seneca faculty, staff and/or students and should be submitted alongside the other institutions' approval letter attesting to the approval as well as the corresponding original submission documents.

Form 4 - Institutional Approval

This form is intended to allow Seneca administrators to provide approval to access Seneca data and/or access to Seneca faculty, staff and/or students as research participants, and to provide external researchers with information on how to access the appropriate Seneca contact for their research.

Form 5 - Research Study Completion Report
This form should be used by both internal and external applicants to inform the REB that the research study being conducted by or with Seneca faculty, staff and/or students has been completed.

Form 6 - Common Multi-College Ethics Application Form
This form should be used by researchers who intend to conduct a study at more than one college in Ontario.

Form 7 - Common Multi-College Change/Amendment Form
This form should be used by researchers who wish to make a change or an additition to an approved Ontario Community College Multi-site "Application to involve human participants in research" form.

Form 8 - Common Multi-College Annual Renewal/Completion Form

This form should be used by researchers who wish to request a renewal or file a completion report for an approved Ontario Community College Multi-site "Application to involve human participants in research" study.

REB Resources

To access and complete the TCPS 2 CORE tutorial, please visit here. Upon completing your TCPS certification, please email a copy of your certification to the Research Ethics Board.

REB Templates:

REB Members

Seneca’s Research Ethics Board has 14 members from the following Faculties/Schools across the College.

  • Faculty of Applied Arts and Health Sciences (FAAHS)
  • Faculty of Applied Science, Engineering and Technology (FASET) – School of Biological Sciences
  • Faculty of Business (FOB) – School of Business Management
  • Faculty of Communication Arts and Design (FCAD) – School of English and Liberal Studies
  • Faculty of Continuing Education and Training (FCET) 

If you're interested in becoming an REB member please contact the Research Ethics Board Chair.

Questions?

For assistance, research ethics advice, and/or questions related to the REB application process, please contact:

Adam Cornwall - REB Coordinator

Geraldine Lyn-Piluso - Vice-Chair

Jennifer Sullivan - Chair