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Student Progression and Promotion Policy

Area Responsible for Administration: Academic and Registrar’s Office
Approval Authorities: Academic College Council
Senior Executive Committee
Approval Date: June 2018
Revision History: New
Review Timeline: In the year following implementation, and then every three years.

Purpose

To outline the requirements for students to graduate from an Ontario College Credential or honours bachelor degree program at Seneca.

Scope

This policy applies to all Seneca students and includes all Seneca courses and programs.

Key Definitions

Corequisite

A course that must be taken at the same time as, or prior to, another course.

Prerequisite

A course that must be completed before taking a course.

Grade Point Average (GPA)

Values calculated by dividing the total points earned by the total units of credits attempted. Points are calculated by multiplying the value earned by the units assigned. Refer to the GPA Calculations page for the breakdown of values assigned to letter grades.

Term GPA

The GPA for all graded courses within a single term.

Cumulative GPA

The GPA for all graded courses regardless of the term.

Program GPA

The GPA of all successfully completed graded courses required for a specific program.

Graduating GPA

The GPA of all graded courses used toward the credential requirement upon graduation.

Policy

1. Progression and Promotion Requirements

1.1 Progression through a program is dependent upon successful completion of approved course requirements for that program, including course prerequisites and course corequisites.

1.2 Progression from one level to the next is dependent upon meeting the program progression criteria and program milestones, if applicable. In addition, in some programs, an overall review of progress may be required at various stages.

1.3 Unless identified in the approved course outline for a course, a student will be deemed to have passed with a minimum grade of “D.” Refer to Seneca’s Grading Policy for standards when assigning grades.

1.4 Courses in a program may be accounted for through transfer credit, Prior Learning Assessment and Recognition, exemption or course substitution. Students must complete a minimum of 25 per cent of a program’s course requirements at Seneca.

1.5 A student’s program area will provide a comprehensive review of their academic progress at the end of each term, or at other intervals as may be appropriate, to determine eligibility for promotion.

1.6 A student will be eligible to progress in a certificate, diploma, advanced diploma or graduate certificate program if they have achieved a minimum term GPA of 2.0.

1.7 A student will be eligible to progress in a degree program if they have achieved a minimum term GPA of 2.5.

2. Academic Standing and Progression

2.1 Students are deemed to be in good standing upon first entry to a program.

2.2 Courses previously taken by a student at Seneca that are not applicable to their current program of study will have no bearing on the student’s program GPA or academic standing, but will be used in the calculation of the cumulative GPA.

2.3 All course attempts will be displayed on transcripts.

2.4 Academic standing is issued at the end of each term, under one of the following categories:

Academic
Standing
Description
Good Assigned to students who have achieved or exceeded all school and program standards. This includes a term GPA equal to or greater than 2.0 and having failed no more than one course in the term.
Satisfactory Assigned to students who have achieved a term GPA equal to or greater than 2.0 and having failed two or more courses in the term.
Probationary Assigned to students who have achieved a term GPA of less than 2.0 or who have failed three or more courses.
Withdrawn May be assigned to students who do not achieve satisfactory academic standing for two consecutive terms.

2.5 Students required to withdraw from a program for academic reasons will be eligible for readmission after a minimum of two semesters, unless an otherwise agreed-upon period is established with the permission of the program chair, or designate, and with a documented learning plan/contract. Readmission to a program is subject to availability and admission requirements in effect at the time of readmission, and is not guaranteed.

2.6 Students readmitted to a program after being required to withdraw for academic reasons will be placed on probation when they resume their studies and must clear the probationary requirements in order to continue to study. Failure to clear the probationary status at the end of the first term following readmission may result in withdrawal from the program.

3. Progression and Graduation

3.1 A student will be eligible to graduate from a certificate, diploma, advanced diploma or graduate certificate program if they have achieved a minimum graduating GPA of 2.0.

3.2 A student will be eligible to graduate from a degree program if they achieved a minimum graduating GPA of 2.5, a minimum GPA of 2.5 in the courses in their main field of study and a minimum GPA of 2.0 in breadth courses.

3.3 Students who interrupt their studies for an extended period, or who take significantly longer than the prescribed program duration to complete their studies, may be required to take additional courses and/or repeat courses that have gone through significant change in order to meet the requirements for graduation.

4. Prerequisites and Corequisites

4.1 Where required courses within a program have prerequisites, students may enroll when those prerequisites are successfully completed.

4.2 Students wishing to enroll in a course for which they do not have the stated course prerequisite(s) and/or corequisite(s) must seek written permission from the program.

5. Duration for Completion

5.1 Generally, the acceptable duration for completing a program is double the length of the credential requirements, unless other requirements exist. The following timelines apply to students who have been registered in a program on a continuous basis:

Credential Timeline to Complete Program Requirements
Full-time Ontario college certificate or Ontario college graduate certificate Within two academic years of being admitted to the program
Full-time Ontario college diploma Within four academic years of being admitted to the program
Full-time Ontario college advanced diploma Within six academic years of being admitted to the program
Honours bachelor degree Within seven academic years of being admitted to the program

 

5.2 Students enrolled in programs offered on a part-time basis through the Faculty of Continuing Education and Training may be permitted a longer timeline for completion.

5.3 If a postsecondary program is suspended or cancelled by Seneca, a reasonable completion plan will be provided.

6. Course Attempts

6.1 Unless otherwise stated, students may attempt a course three times. After the second failed attempt in a course, a student and their respective student adviser and/or program coordinator will prepare a learning contract outlining what needs to be done to ensure success in the third attempt. Certain programs may not allow more than one failure. These will be noted in the course outline.

6.2 Failure to achieve the minimum grade in a course required for progression in, or graduation from, a program within the three permitted attempts will result in a withdrawal from the program.

6.3 Withdrawal from a course on or before the approved date to withdraw without academic penalty will not be considered an attempt.

6.4 Successful completion of all courses in the program is required for a student to be eligible to graduate. Should a student not be able to complete a course because they have exhausted the number of available attempts, they will not be eligible to graduate. In the case of repeated courses, the highest grade will be the grade of record and calculated into the program GPA. All grades and courses will be recorded on the student’s transcript and included in their term and cumulative GPAs.

Supporting Documentation

  • None

Related Seneca Policies

Related Materials

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