Appointments and Reappointments

Purpose

The Governance and Nominating Committee (GNC) oversees the Appointments and Reappointments Policy on behalf of the Board of Governors.

Scope

Seneca is committed to the values of equity, diversity and inclusivity in all aspects of its operations and activities. This commitment and policy apply to all members of the Board of Governors.

Policy

1. The GNC

2. New Appointments

  1. The GNC shall, with the assistance of the Board Secretariat, prepare a profile of the specific professional and/or community experience and experience preferred in new Governors to meet the needs of the Board of Governors as vacancies occur.
  2. A skills matrix will be used to ensure a diverse board that is representative of the broad Seneca community and consistent with its governance needs.
  3. Candidates should have senior management/organizational and/or governance experience.
  4. The board is committed to Seneca's values of equity, diversity and inclusivity. The GNC will strive to ensure that the membership of the Board reflects these values and is representative of the community it serves.
  5. The GNC shall maintain a roster of potential candidates for board membership.
  6. Based on its needs, the Board will seek out qualified candidates by contacting appropriate groups, individuals and institutions including program advisory committees, alumni, Governor recommendations, boards of trade, chambers of commerce, municipal governments, related educational institutions and other such organizations locally, regionally, nationally and internationally that may play a role or have an interest in Seneca’s ongoing success.
  7. Information shall be given to prospective Governors in advance including:
    • an overview of Seneca, its strategic plan and programs
    • he role of the Board in the governance of Seneca.
  8. Representatives of the GNC will meet with individual prospective candidate(s) whose skills and experience match those identified in the profile of board needs.
  9. Candidates will declare any real or perceived conflicts of interest associated with their candidacy in accordance with the Minister’s Binding Policy Directive – Conflict of Interest.
  10. The GNC shall evaluate the selected candidate(s) and provide a recommendation to the board for the final approval of any candidate. All records shall be kept confidential with the Secretary to the Board.
  11. After approval by the board, candidates recommended for appointment by the Lieutenant Governor in Council will be forwarded to the Public Appointments Secretariat at the Ministry of Colleges and Universities (MCU).
  12. The Board Secretariat shall communicate a written decision to each candidate interviewed by the GNC.

3. Reappointments

  1. The GNC, with the assistance of the Board Secretariat, identifies member(s) whose term is up for reappointment.
  2. Prior to the expiry of a Governor’s first term, the Board Chair will ask for interest in reappointment for an additional three-year term.
  3. Where the Board Chair’s term is also to expire, the GNC will assign this duty to a Vice-Chair whose term has one year or more before expiry.
  4. The Board evaluation survey may be used as a background for the evaluation of candidates for reappointment.
  5. The attendance record (including board and committee meetings) of any Governor seeking reappointment shall form part of the review process.
  6. The GNC shall evaluate the request for reappointment and provide a recommendation to the board for the final approval of the reappointment.
  7. Governors recommended to a second three-year term and considered for appointment by the Lieutenant Governor in Council for that term will be forwarded to the Public Appointments Secretariat at MCU.

Supporting Documentation

Related Seneca Policies

None

Related Materials

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