Signing Authority Policy

Purpose

To standardize the signing authority of externally binding transactions, agreements and contracts.

Scope

This policy applies to all Seneca employees.

Key Definitions

Cheque authority

The authority to approve a cheque, wire or electronic funds transfer on behalf of Seneca.

Commitment authority

The authority to commit Seneca to an expenditure of funds and undertake contractual agreements.

Consulting services

The provision of expertise or strategic advice from external entities that is presented for consideration and decision-making purposes. This does not include professional services.

Payment authority

The authority to initiate payment of funds for the purchase of goods and/or services.

Professional services

Engagement of external services related to departmental operations.

Purchase order (PO)

A formal order to a supplier to purchase goods or services and a commitment from that supplier to supply the goods and services that meet the specified requirements, at a defined price.

Purchase requisition (PR)

An internal request to purchase goods and/or services from a specific vendor that meets the specified requirement, at a defined price.

Securities

Financial instruments that represent ownership of a corporation, the right to ownership or a loan made to a corporation.

 

Policy

Supporting Documentation

Related Seneca Policies

Related Materials

  • None

Appendix A: Commitment Authority

  Purchase Requisitions – Goods and Services with Budget
Contracts (up to 3 Years)
Purchase Requisitions – Goods and Services Without Budget Contracts and Other Agreements Legal Services Lease Agreements Sale and Transfer of Securities
President Unlimited Unlimited Unlimited Unlimited Unlimited Authorized
Vice President, Finance & Administration $1,000,000 $500,000 $1,000,000 $200,000 $500,000 Authorized
Vice President, Academic $1,000,000 $500,000 $1,000,000 $100,000 Unauthorized Unauthorized
Associate vice presidents (AVP) $200,000 Unauthorized $200,000 AVP Human Resources – $100,000 Unauthorized Unauthorized
Deans, Executive Directors, Director of Finance $100,000 Unauthorized Unauthorized Director, Finance – $100,000 Unauthorized Director, Finance – Authorized
Directors (reporting to the above-listed authority levels) $50,000 Unauthorized Unauthorized Unauthorized Unauthorized Unauthorized
Chairs, Associate Directors, Senior Managers $25,000 Unauthorized Unauthorized Unauthorized Unauthorized Unauthorized
Managers $10,000 Unauthorized Unauthorized Unauthorized Unauthorized Unauthorized